Property Management Admin & Board Support

associacareers; Hawaii; On-site; USD 29,000 - 32,000; Full time

Job summary

associacareers Kona seeks a Property Manager Administrative Assistant to support Property Managers with emails, document handling, and board packet preparation. You will post notices, process faxes, file association correspondence, and manage budget imports and annual meeting materials.

Strong communication, prioritization, and organizational skills are essential to deliver accurate work on time. Requirements include a high school diploma or GED, associates degree preferred, 0–3 years related

Qualifications

• High School diploma or GED required.
• Associates degree preferred.
• 0–3 years of related or closely related experience.
• Knowledge of Microsoft Office.
• Professional communication skills (phone, interpersonal, written, verbal).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and prioritization skills.

Responsibilities

• Provide administrative support to assigned Property Managers.
• Send emails, upload documents, post notices to the community portal app, process faxes, and file correspondence in company drives as directed.
• Distribute Board Meeting packets, conduct quorum calls, and save related documents for the Property Manager.
• Obtain Board Member email responses for seminars and register for seminars; send confirmations to Board Members.
• Process PTRF/invoices and complete mailouts as directed, using USPS, Certified, FedEx, or UPS.
• Extract and file monthly financials; post to the community portal and distribute by print, mail, or email.
• Assemble the completed budget from Accounting, save and mail to homeowners.
• Receive Annual Meeting notices, prepare 75- and 45-day notice packets, assemble files, track proxies and provide quorum counts.
• Attend Annual Meetings to register owners, tally votes, and perform duties.

Skills

Communication skills

Multitasking

Organization

Time management

Professional communication

Self-motivation

Team player

Learning ability

Education

High school diploma or GED

Associates degree

Tools

Microsoft Office

Job description

associacareers Kona seeks a Property Manager Administrative Assistant to support Property Managers with emails, document handling, and board packet preparation. You will post notices, process faxes, file association correspondence, and manage budget imports and annual meeting materials.

Strong communication, prioritization, and organizational skills are essential to deliver accurate work on time. Requirements include a high school diploma or GED, associates degree preferred, 0–3 years related