Community Association Admin & Meetings Coordinator

associacareers; Honolulu (HI); On-site; USD 25,000 - 30,000; Full time

Job summary

associacareers seeks an Administrative Assistant to support Community Association Managers with calendar management, communications, and document handling. You will send emails, file documents, post notices to the community portal, and coordinate board meeting materials.

The role requires strong organization, excellent written and verbal communication, and reliable multitasking. On-site in Honolulu, Hawaii, with a pay range of $18.00–$22.00 per hour.

Qualifications

• High School diploma or GED required.
• Associates degree preferred.
• 0–3 years of directly related or closely related experience.
• Knowledge of Microsoft Office and general office equipment.

Responsibilities

• Send emails, upload documents, post notices to the community portal app, process faxes, and file association correspondence into company shared drives as directed by the Community Association Manager.
• Distribute Board Meeting packets, conduct Board Meeting quorum calls, and save related documents as requested by the Community Association Manager.
• Obtain Board Member email responses for seminars, register for respective seminars, send confirmation emails to Board Members, and copy the Property Manager; process PTRF/invoices.
• Complete all mailouts as directed by the Community Association Manager (printing, stuffing, posting) using USPS, Certified, FedEx, or UPS, as per instructions.

Skills

Communication skills

Time management

Multitasking

Organizational skills

Team player

Self-motivation

Education

High School diploma or GED

Associates Degree preferred

Tools

Microsoft Office

Proprietary systems

Job description

associacareers seeks an Administrative Assistant to support Community Association Managers with calendar management, communications, and document handling. You will send emails, file documents, post notices to the community portal, and coordinate board meeting materials.

The role requires strong organization, excellent written and verbal communication, and reliable multitasking. On-site in Honolulu, Hawaii, with a pay range of $18.00–$22.00 per hour.