Property Cordinator's Needed

AppleOne Employment Services; Tustin (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

13+ weeks contract duration

Job summary

AppleOne Employment Services is seeking a Property Coordinator to support a commercial real estate property management team in an ongoing contract role. The position runs Monday through Friday, 8:00 AM to 5:00 PM, in California.

The ideal candidate has at least one year of property management and administrative experience, with basic MRI/Yardi familiarity and intermediate skills in Excel, Word, and Outlook. Strong communication and customer service abilities are essential for success.

Qualifications

• One year of property management experience.
• One year of administrative experience.
• Knowledge of MRI and/or Yardi is a plus.
• Graduation from high school or GED equivalent.
• Intermediate Excel, Word and Outlook computer skills.
• Strong communication (verbal and written) skills.
• Strong customer service orientation.

Responsibilities

• Supports the real estate management team in the day‑to‑day operations of managing a portfolio of retail properties.
• Be the first in line to answer incoming phone calls.
• Demonstrate a professional, client‑oriented and positive attitude toward the company with coworkers, tenants, clients and the public.
• Contact may be by phone, email or in person.
• Constantly strive for improvements in work process and results to better meet client’s expectations.
• Issue work orders and maintain utility logs.
• Collect gross sales information and maintain a database.
• Maintain complete and accurate tenant and project files and handbooks, according to department systems, with an emphasis on documentation for future reference.
• Maintain tenant contact information including emergency contact information.
• Code invoices, track accounts receivables and generate aging reports.
• Process and track accounts payables and related liens.
• Coordinate collection and documentation of all revenues following lease obligations of tenants and the owner’s policy on accounts receivable.
• Collect delinquent accounts promptly
• Communicate with accounting department to ensure accuracy of rent roll and accounts receivable
• Assist with managing insurance certificates from vendors and/or tenants
• Assist with transitioning properties
• Administrative support including typing correspondence, scanning, copying, etc.

Skills

Property management experience

Administrative experience

Strong communication

Strong customer service orientation

Education

High school diploma or GED

Tools

MRI

Yardi

Excel

Word

Outlook

Job description

Commercial Real Estate company is looking to hire Property Coordinators to assist a property management team.

Role: Ongoing contract role. Days: Monday through Friday. Hours: 8:00 AM to 5:00 PM.

Qualifications

• One year of property management experience
• One year of administrative experience
• Knowledge of MRI and/or Yardi is a plus
• Graduation from high school or GED equivalent
• Intermediate Excel, Word and Outlook computer skills
• Strong communication (verbal and written) skills
• Strong customer service orientation

Responsibilities

• Supports the real estate management team in the day‑to‑day operations of managing a portfolio of retail properties
• Be the first in line to answer incoming phone calls
• Demonstrate a professional, client‑oriented and positive attitude toward the company with coworkers, tenants, clients and the public
• Contact may be by phone, email or in person
• Constantly strive for improvements in work process and results to better meet client’s expectations
• Issue work orders and maintain utility logs
• Collect gross sales information and maintain a database
• Maintain complete and accurate tenant and project files and handbooks, according to department systems, with an emphasis on documentation for future reference
• Maintain tenant contact information including emergency contact information
• Code invoices, track accounts receivables and generate aging reports
• Process and track accounts payables and related liens
• Coordinate collection and documentation of all revenues following lease obligations of tenants and the owner’s policy on accounts receivable
• Collect delinquent accounts promptly
• Communicate with accounting department to ensure accuracy of rent roll and accounts receivable
• Assist with managing insurance certificates from vendors and/or tenants
• Assist with transitioning properties
• Administrative support including typing correspondence, scanning, copying, etc.

Benefits

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Equal Opportunity Employer

AppleOne is an Equal Opportunity Employer. Disabled / Protected Veterans. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, a staffing representative will contact your HR team.

Legal Information

The Know Your Rights poster is available at https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf.

The pay transparency policy is available at https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf.

AppleOne participates in the E‑Verify program in certain locations as required by law.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.