Property Coordinator

Lpc; San Jose (CA); On-site; USD 63,000 - 68,000; Full time

Job summary

Lpc is seeking a Property Coordinator to assist with on-site management. The role involves coordinating activities, maintaining tenant relations, and managing accounts. Candidates should have a minimum of 2 years in commercial property management, proficiency in property management software, and excellent interpersonal skills.

This in-office position offers a pay range of $63,000—$68,000 USD, and while candidates must have reliable transportation, remote work is not an option.

Qualifications

• Minimum of 2 years previous commercial property management experience.
• Experience with real estate accounting and knowledge of A/P and A/R.
• Access to reliable transportation and maintenance of a valid driver's license.

Responsibilities

• Answer management phones and assist with tenant needs.
• Coordinate special events such as parties and food drives.
• Responsible for accounts payable and receivable.

Skills

Interpersonal skills

Communication skills

Computer proficiency (MS Word, Excel, PowerPoint)

Education

Minimum high school education, Associates or Bachelor's preferred

Tools

MRI software

Workspace software

Yardi software

Job description

We are looking for a Property Coordinator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities

• Answer management phones and assist with tenant needs.
• Respond to inquiries by providing routine information and/or taking and delivering messages.
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance.
• Assist with preparing and administering service agreements.
• Establish and maintain record keeping and filing systems; classify, sort, and files correspondence for tenant files and other documents.
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace.
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in.
• Responsible for issuing purchase orders, tracking, and assigning the purchase orders to invoices as they are processed for payment.
• Applying tenant rents and open credits.
• Compiling and reviewing tenant billings and other misc. charges.
• Provide management team with aged delinquency reports and send late letters.

Desired Competency, Experience and Skills

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI, Workspace and Yardi software.
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to work independently.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Pay Range: $63,000—$68,000 USD

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.