Property Coordinator

CBRE Group, Inc.; San Diego (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

CBRE Group, Inc. is seeking a Property Coordinator to provide customer service support to tenants and vendors and assist with on-site events and administrative tasks. You will help manage communications with tenants, vendors, and guests while maintaining property files and processing invoices.

The role includes organizing monthly newsletters and following established procedures under supervision, contributing to smooth operation of the property management function for a client group.

Qualifications

• Customer service experience supporting tenants and vendors.
• Experience handling administrative tasks and coordinating multiple stakeholders.

Responsibilities

• Organize and manage on-site events, including securing space, setup/teardown, and supplies delivery.
• Prepare and distribute the property newsletter monthly.
• Assist the team with various administrative tasks, communicating with tenants, vendors and guests.
• Maintain files, including insurance certificates and leases.
• Submit invoices for payment by inputting them into the accounting system.

Skills

Customer service

Administrative tasks

Vendor communication

Event planning

Document management

Attention to detail

Tools

Accounting software

Lease management system

Job description

About the Role:

As a CBRE Property Coordinator, you will be responsible for providing customer service support to tenants and vendors.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You’ll Do:

• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
• Prepare and distribute the property newsletter on a monthly basis.
• Assist the team with various administrative tasks. This includes communicating with tenants, vendors and guests.
• Maintain files, including insurance certificates and leases.
• Submit invoices for payment by inputting them into the accounting system.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.