Property Coordinator

The Hollister Group; Boston (MA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Leasing bonuses

Job summary

The Hollister Group is seeking a Property Coordinator to manage day-to-day operations for a diverse portfolio across Greater Boston. You will collaborate with Property Management, Accounting, Maintenance, and Legal teams to ensure service excellence in a fully onsite role.

Responsibilities include processing tenant applications, lease administration, rent collection, and data entry. A Bachelor’s degree and strong organizational and communication skills are required, with leasing bonuses

Qualifications

• Bachelor's degree in a relevant field or eagerness to pursue real estate.
• Strong organizational skills with attention to data entry and record keeping.
• Excellent communication, professionalism, and courtesy.
• Ability to multitask across administrative, leasing, and customer service duties.
• Familiarity with property management software and databases preferred.
• Valid driver’s license and reliable transportation.

Responsibilities

• Process prospective tenant applications, including reference checks and credit screening.
• Administer lease accounts, oversee rent collection, and issue late notices.
• Collaborate with the Property Manager to resolve tenant issues such as maintenance or late payments.
• Input data accurately in property management software and databases.
• Respond promptly to inquiries by phone and email; escalate issues as needed.
• Organize and file lease documents physically and electronically.
• Assist the legal team with eviction proceedings and application rejections.
• Maintain a tidy workspace and follow administrative procedures.
• Support residents with maintenance requests and entering work orders in Timberline.

Skills

Organizational skills

Data entry accuracy

Communication skills

Multitasking

Education

Bachelor's degree

Tools

Timberline Service Management

Property management software

Job description

Join our client, a prominent leader in the real estate industry, as a Property Coordinator and be part of a dynamic team managing a diverse portfolio of residential, commercial, and parking properties throughout Greater Boston. This vital role offers the opportunity to work closely with Property Management, Accounting, Maintenance, and Legal teams, overseeing day‑to‑day operations and ensuring exceptional service delivery. If you’re passionate about real estate and eager to grow your career in a thriving organization, this role provides a collaborative environment with room for significant financial upside through leasing bonuses, all in a fully onsite capacity.

Compensation

$53,000 plus leasing commission

Responsibilities

• Facilitate the processing of prospective tenant applications, including reference checks and credit screening
• Administer lease accounts, oversee rent collection, and issue late notices as needed
• Collaborate directly with the Property Manager to resolve tenant issues such as maintenance, noise complaints, or late payments
• Accurately input and maintain data within property management software and databases, prioritizing record integrity
• Respond promptly to phone inquiries and emails, escalating complex issues appropriately
• Organize and file lease documents both physically and electronically for quick retrieval
• Assist the legal team with eviction proceedings and application rejections
• Maintain a tidy, professional workspace and adhere to administrative procedures
• Support residents with maintenance requests, entering work orders in Timberline Service Management, and implement leasing initiatives following the Manual

Requirements

• Bachelor’s Degree, ideally in a relevant field or eager to pursue a career in real estate
• Strong organizational skills with a keen eye for detail, especially in data entry and record keeping
• Excellent communication skills, demonstrating professionalism and courtesy
• Ability to multitask efficiently across administrative, leasing, and customer service duties
• Familiarity with property management software and databases is preferred
• Valid driver’s license and reliable transportation
• A proactive attitude with a desire to grow within a reputable real estate organization

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.