Property Control & Inventory Administrative Liaison

Illinois Courts; Springfield (IL); On-site; USD 57,000 - 70,000; Full time

Benefits offered by this job

Pension plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid vacation

Job summary

Illinois Courts is seeking a Property Control Administrative Liaison in the Facilities Management Division in Springfield. The role combines inventories management with administrative support to AOIC and division directors, ensuring efficient asset management and accurate data records.

The position requires a bachelor’s degree or equivalent experience, strong written and verbal communication, data entry and records management skills, and the ability to manage multiple tasks with high attention

Qualifications

• Bachelor’s degree or equivalent work experience in admin/clerical/records or property/inventory control.
• Strong composition, communication, records management, and report preparation skills.
• Proficiency in word processing, spreadsheets or databases; able to work independently.
• Detail-oriented with high accuracy; able to manage multiple tasks and deadlines.
• Strong analytical, organizational, and interpersonal skills; able to work with staff and the public.

Responsibilities

• Composes emails, letters, memos, and reports for leadership review.
• Record assets in property control systems and inventory records.
• Track property transactions and issue tags; manage location codes.
• Manage calendars, meetings, and events for leadership.
• Coordinate office support for the Springfield AOIC Building and Facilities Division.
• Enter and maintain data in various systems and spreadsheets.
• Research and compile statistics and reports; maintain follow-up records.
• Coordinate travel arrangements and order office supplies.
• Perform other duties as assigned.

Skills

Administrative skills

Clerical skills

Recordkeeping

Data entry

Communication

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Word processing

Spreadsheet

Database

Job description

Illinois Courts is seeking a Property Control Administrative Liaison in the Facilities Management Division in Springfield. The role combines inventories management with administrative support to AOIC and division directors, ensuring efficient asset management and accurate data records.

The position requires a bachelor’s degree or equivalent experience, strong written and verbal communication, data entry and records management skills, and the ability to manage multiple tasks with high attention