Property Assistant

RealREPP; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

RealREPP LLC is recruiting for a Property Assistant to support a growing owner/developer’s industrial portfolio across Georgia and neighboring states. You will assist with office administration, accounts payable, service contracts, and vendor setup while maintaining tenant files and insurance tracking.

The role emphasizes customer service, organization, and collaboration with the Property Manager and Assistant Property Manager.

Qualifications

• High school diploma required.
• Four year degree is preferred.
• 1-2 years of real estate experience in Property Management and/or Real Estate required.
• Must have pleasant, clear voice and good command of the English language.
• Must have the ability to multi-task and handle interruptions calmly and politely.
• Proficient with MS Office Suite, including Word, Excel and Outlook
• Experience with MRI and/or Avid a plus.
• Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.

Responsibilities

• Assist with management of an approx. 10M SF portfolio of industrial buildings and business parks across Georgia, North Carolina and South Carolina.
• Provide office administrative support.
• Process Accounts Payable for the portfolio.
• Generate and process service contracts, purchase orders, and work authorizations.
• Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
• Assist with maintaining audit files, maintain tenant lease files.
• Oversee certificate of insurances for tenants and maintain tracking forms.
• Assist with accounts receivables for tenants and update delinquency notes.
• Prepare rent adjustments and tenant charge-backs, assist with rent payment inquiries via tenant payment portal.
• Manage service requests.
• Follow up on all service orders to ensure high tenant satisfaction.
• Manage new vendor set up process.
• Provide support to Assistant Property Manager and Property Manager, as needed.
• Assist with special projects as needed.
• Involvement and coordination of Benchmarking and ESG initiatives.

Skills

Real estate experience

MS Office

English communication

Multitasking

Customer service

Education

High school diploma

Bachelor's degree preferred

Tools

MRI

Avid

Job description

RealREPP LLC, a full service recruiting firm is currently teaming with a well-known, growing and stable owner/developer to assist them in recruiting for a Property Assistant in undefined, undefined.

The ideal candidate must be a team player, warm, friendly and have excellent customer service and accounting/financial skills. We are targeting someone who is eager to grow in commercial property management and has strong customer service experience.

Responsibilities

• Assist with management of an approx. 10M SF portfolio of industrial buildings and business parks across Georgia, North Carolina and South Carolina
• Provide office administrative support
• Process Accounts Payable for the portfolio
• Generate and process service contracts, purchase orders, and work authorizations
• Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
• Assist with maintaining audit files, maintain tenant lease files
• Oversee certificate of insurances for tenants and maintain tracking forms
• Assist with accounts receivables for tenants and update delinquency notes
• Prepare rent adjustments and tenant charge-backs, assist with rent payment inquires via tenant payment portal.
• Manage service requests
• Follow up on all service orders to ensure high tenant satisfaction
• Manage new vendor set up process
• Provide support to Assistant Property Manager and Property Manager, as needed
• Assist with special projects as needed
• Involvement and coordination of Benchmarking and ESG initiatives

Requirements

• High school diploma required.
• Four year degree is preferred.
• 1-2 years of real estate experience in Property Management and/or Real Estate required.
• Must have pleasant, clear voice and good command of the English language.
• Must have the ability to multi-task and handle interruptions calmly and politely.
• Proficient with MS Office Suite, including Word, Excel and Outlook
• Experience with MRI and/or Avid a plus.
• Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*