Assistant Property Manager

RealREPP; Seattle (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

RealREPP is seeking an Assistant Property Manager in Seattle to oversee a large Class A office and industrial portfolio. The role involves coordinating tenant and vendor access, maintaining relationships, and reviewing invoices. Candidates should have a Bachelor's degree and 3-5 years of experience in commercial property management.

This position supports a team and ensures compliance with service contracts while handling tenant inquiries. A valid Real Estate License is preferred. The company promotes diversity and is an equal opportunity employer.

Qualifications

• 3-5 years of commercial property management experience required.
• Strong ability to manage multiple tasks calmly.
• Proficient use of word processing and spreadsheet software.

Responsibilities

• Coordinate building access for brokers, tenants, and vendors.
• Maintain relationships with tenants and vendors.
• Review and approve property accounts payable invoices.

Skills

Commercial property management experience

Multi-tasking

Customer service

Proficiency in Word and Excel

Education

Bachelor's Degree

Real Estate License (preferred)

Job description

RealREPP is currently teaming with a private commercial real estate owner/developer in Seattle to assist them in recruiting for an Assistant Property Manager. This APM will assist in the management and oversight of a large 4 MSF Class A office & industrial portfolio. The Assistant Property Manager will report into a Property Manager and indirectly to a General Manager. This position is part of a 4-person team which includes administrative support from a Tenant Service Coordinator. A candidate must have prior Class A office experience and exhibit a polished and professional demeanor.

Responsibilities

• Coordinates building access for brokers, tenants, and vendors
• Maintains relationships with tenants and vendors
• On call for fire alarms and other property emergencies
• Oversees service contracts, purchase orders, and work authorizations
• Reviews and approves property accounts payable invoices and follows up on vendor payment issues as they arise
• Actively seeks ways to reduce operating expenses while striving to increase the quality of service provided to tenants
• Ensures code compliance and proper equipment maintenance for all properties
• Participates in operations meetings
• Coordinates customer move-ins and move-outs
• Organizes tenant appreciation events annually at all properties
• Prepares quarterly financial reports (such as accruals and variance reports)
• Assists with CAM reconciliations
• Prepares license agreements, approval memos, and legal notices (such as 3-day notices)
• Completes various accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes
• Assists in quarterly reforecast of property budgets
• Reviews monthly tenant billings to ensure accuracy and field tenant questions regarding billings and cash applications

Requirements

• Bachelor's Degree
• Real Estate License preferred; RPA or FMA designations encouraged
• 3-5 years of commercial property management experience - required
• Travel required to the portfolio; transportation necessary
• Ability to multi-task and handle interruptions calmly and politelyProficient with word processing and spreadsheet software (Word and Excel)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.