Property Administrator

CBRE Group, Inc.; Irvine (CA); Presencial; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

CBRE Group, Inc. in Irvine, CA seeks a Property Administrator to deliver advanced customer service to tenants and vendors while supporting building operations on behalf of a client.

You will handle administrative tasks, lease records, billing, reporting, and coordination with technicians and vendors, under routine supervision. This role focuses on accuracy, timeliness, and professional service in a busy property management setting.

Responsabilidades

• Assist management with various administrative tasks, including phones, tenant communication, expense reports, scheduling meetings, and filing.
• Maintain files such as insurance certificates and leases, keeping them up to date and compliant with company policies.
• Coordinate with Building Technicians and vendors to compile maintenance items and monitor work status.
• Oversee lease administration activities, including lease set up, changes, and reporting.
• Prepare tenant bills and submit for approval.
• Assist in monthly and quarterly management reports.
• Enter invoices and purchase orders into the accounting system and forward for payment.
• Recognize and solve typical and atypical problems in the work area.
• Evaluate solutions from established options and impact the team with quality service.
• Follow standardized procedures with moderate supervision.

Descripción del empleo

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
• Prepare tenant bills and submit upon approval.
• Help with preparations of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system.
• Forwards original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.