Property Administrator & Executive Support

Game Kings; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Game Kings is seeking an organized, trustworthy Office Administrator to support a private property owner and manage day-to-day operations for multiple properties. The role involves handling payments, invoices, records, scheduling, correspondence, and sensitive information with discretion.

You will coordinate with vendors, tenants, and service providers, maintain documents, and prepare reports. The ideal candidate works independently, prioritizes tasks, and takes ownership of responsibilities,

Qualifications

• Minimum experience in office administration, property administration, executive assistance, bookkeeping, or a similar role.
• Strong organizational and time-management skills.
• Comfortable processing payments and managing invoices and financial records.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, Excel, email, and online payment systems.
• Ability to learn and use different business software and platforms.
• Strong written and verbal communication skills.
• Ability to manage confidential and sensitive information.
• Ability to prioritize multiple tasks and meet deadlines.
• Self-motivated and able to work independently.
• Professional, dependable, and trustworthy.
• Strong problem-solving and follow-up skills.

Responsibilities

• Provide administrative support for the property owner and her personal business matters.
• Assist with administrative tasks related to multiple properties.
• Process and organize payments, bills, invoices, and other financial obligations.
• Maintain accurate records of payments, expenses, receipts, and property-related documents.
• Coordinate with vendors, contractors, tenants, service providers, and other contacts.
• Follow up on outstanding invoices, payments, maintenance requests, and other administrative matters.
• Schedule appointments, services, inspections, repairs, and meetings.
• Organize property documents, contracts, leases, insurance information, and other records.
• Assist with banking and payment-related administrative tasks.
• Prepare spreadsheets, reports, and summaries as needed.
• Monitor important deadlines, renewal dates, payments, and appointments.
• Handle confidential personal and financial information with a high level of discretion.
• Communicate professionally with vendors, contractors, tenants, and other business contacts.
• Assist with personal administrative tasks and errands related to the owner's needs when necessary.
• Identify outstanding tasks and follow through until they are completed.
• Perform additional administrative duties as assigned.

Skills

Payments processing

Invoice management

Record keeping

Scheduling

Confidential information handling

Microsoft Office

Excel

Communication

Independent work

Tools

Microsoft Office 365

Excel

Online payment systems

Job description

Game Kings is seeking an organized, trustworthy Office Administrator to support a private property owner and manage day-to-day operations for multiple properties. The role involves handling payments, invoices, records, scheduling, correspondence, and sensitive information with discretion.

You will coordinate with vendors, tenants, and service providers, maintain documents, and prepare reports. The ideal candidate works independently, prioritizes tasks, and takes ownership of responsibilities,