On-Site Property Administrator - Tenant Relations & Admin

Transwestern; San Diego (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

Transwestern in San Diego is seeking a Property Administrator to work directly with the General Manager on clerical and administrative tasks for assigned properties. You will deliver exceptional tenant and vendor service while focusing on productivity and results.

The role requires a 4-year degree, 1+ year CRE admin experience, and strong MS 365 with a preference for Yardi Voyager. This is a full-time, on-site position with no remote option.

Qualifications

• 4-year college degree required.
• At least 1 year of commercial real estate administrative experience.
• Intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Yardi Voyager experience preferred.
• Ability to keep information confidential.
• Strong customer service orientation and communication skills.
• Ability to handle multiple projects and changing priorities.

Responsibilities

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist in lease administration activities including lease setup, changes and reports.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files and track service contracts and insurance certificates.
• Maintain follow-up system for expiration and assist with monthly/quarterly management reports.
• Lead accounts payable process for all assets and prepare financial spreadsheets.
• Greet tenants, vendors, and guests and manage signage and access records.

Skills

Customer service orientation

Strong communication skills

multitasking

Detail-oriented

Education

4-year college degree

Tools

MS 365 (Word, Excel, Outlook)

Yardi Voyager

Job description

Transwestern in San Diego is seeking a Property Administrator to work directly with the General Manager on clerical and administrative tasks for assigned properties. You will deliver exceptional tenant and vendor service while focusing on productivity and results.

The role requires a 4-year degree, 1+ year CRE admin experience, and strong MS 365 with a preference for Yardi Voyager. This is a full-time, on-site position with no remote option.