Senior Property Admin & Operations Leader (Yardi)

StoryPoint Group; Waconia (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

CommonSail Investment Group is seeking a Property Administrator to oversee all office activities for a senior residential community and maintain accurate resident accounting and reporting. The role supports the Executive Director with financial oversight, budgets, NOI, cash flow, and ensuring timely month-end closings while delivering professional service to residents.

Candidates should have 2-4 years in property management, strong MS Office and Yardi skills, and the ability to work well in a

Qualifications

• 2–4 years of property management experience.
• Strong written communication skills.
• Effective verbal communication with individuals and groups.
• Ability to work well in a team.
• Proficiency with Microsoft Office applications.
• Accounting or financial experience preferred.
• Administrative experience required.
• Knowledge of Yardi software preferred.

Responsibilities

• Assume Executive Director responsibilities when required.
• Supervise front office staff in line with policies and applicable laws.
• Directly manage front office personnel.
• Serve as Manager on Duty, with a weekend rotation.
• Schedule front office personnel.
• Process monthly resident billing and other charges.
• Collect, process, deposit and record income, and notify residents of non-payments.
• Perform month end closing and ensure timely reports.
• Maintain property file system (work orders, correspondence, residents, staff).
• Maintain Certificates of Insurance with vendors/contractors.
• Provide quality, professional service to residents.
• Enter lease renewals and move-in/move-out paperwork in Yardi.
• Maintain and reconcile petty cash.
• Process weekly purchase invoices.
• Payroll administration and related transmittals.
• Maintain department expenses within budgeted parameters.
• Purchase and supervise office supplies and equipment.
• Maintain vendor indemnification and code of conduct.
• Train front office personnel as necessary.
• Pursue receivables and collect outstanding rents.
• Implement structured receivables collection.
• Conduct monthly general ledger review.
• Forecast operations with 98% accuracy four months out.

Skills

Clear written comms

Verbal communication

Team collaboration

Microsoft Office

Administrative experience

Accounting/financial experience

Tools

Yardi

Job description

CommonSail Investment Group is seeking a Property Administrator to oversee all office activities for a senior residential community and maintain accurate resident accounting and reporting. The role supports the Executive Director with financial oversight, budgets, NOI, cash flow, and ensuring timely month-end closings while delivering professional service to residents.

Candidates should have 2-4 years in property management, strong MS Office and Yardi skills, and the ability to work well in a