Property Administrator — CRE & Lease Support

C&W Services (S); Pasadena (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plans

Paid time off

Disability insurance

Job summary

Cushman & Wakefield is seeking a Property Administrator (CRE) to support the Property Management Team with administrative duties and responsive tenant service. You will handle phone support, reporting, and document management while coordinating meetings and bids.

The role emphasizes lease administration, invoicing, and maintaining office systems, ensuring compliance with policies and delivering timely reports. A professional office environment in Pasadena awaits.

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• Customer service experience is preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices.
• Assist in bidding process and help Property Manager ensure compliance with C&W policies and procedures.
• Prepare and code invoices for Property Manager's approval.
• Ensure office is stocked with supplies and maintain contract administration software data.
• Track and file contracts and insurance certificates; manage expiration follow-up system.
• Monitor property maintenance work orders and prepare monthly status reports for the Property Manager.
• Maintain lease and contract files and other office records.
• Foster positive relationships with tenants and clients and track service calls.
• Assist with monthly/quarterly management reports and annual budget preparation.
• Process staff hours, tenant bill-backs, expense reports, and monthly meter readings and review/check requests.

Skills

Communication Proficiency

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Education

High school diploma/GED equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking a Property Administrator (CRE) to support the Property Management Team with administrative duties and responsive tenant service. You will handle phone support, reporting, and document management while coordinating meetings and bids.

The role emphasizes lease administration, invoicing, and maintaining office systems, ensuring compliance with policies and delivering timely reports. A professional office environment in Pasadena awaits.