Property Administrator — Coordination & Admin Support (Bonus Eligible)

Shea Properties LLC; Aliso Viejo (CA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

PTO

Paid holidays

Medical

Vision

401K

Disability

Life insurance

Discounted apartment

Job summary

Shea Properties LLC in Aliso Viejo, CA is seeking a Property Administrator to support on-site operations for Shea Apartment Communities, handling financial, personnel, customer service and owner issues.

The role requires strong written and verbal communication, time management and organization, and experience in property management or administration; responsibilities include coordinating with residents and regional teams, calendaring, reporting, and invoicing support.

Qualifications

• Effective written and oral communication skills.
• Time management and organization skills.
• Two years college.
• 1-2 years administrative experience.
• Property management experience.

Responsibilities

• Communicate with residents and staff to assure coordination.
• Receive resident calls and maintain resident call data base.
• Assist VPs and Regional Team with calendaring, proofing reports, report preparation and collection, filing, organizing meetings and special events, travel arrangements, expense reports, etc.
• Support regional accounting tasks – expedite invoices, acquire necessary signatures for approval, invoice coding, etc.
• Process and create badges for maintenance teams.
• Maintain and post property reports as required.
• Maintain SAC Master Calendar and other calendars as requested.

Skills

Effective communication

Time management

Organizational skills

Team player

Calendar coordination

Professionalism

Education

Two years college

Tools

Microsoft Office

Yardi

Job description

Shea Properties LLC in Aliso Viejo, CA is seeking a Property Administrator to support on-site operations for Shea Apartment Communities, handling financial, personnel, customer service and owner issues.

The role requires strong written and verbal communication, time management and organization, and experience in property management or administration; responsibilities include coordinating with residents and regional teams, calendaring, reporting, and invoicing support.