Property Admin & Operations Coordinator

Shea Properties; Aliso Viejo (CA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

PTO

Paid holidays

Medical insurance

Vision care

401K

Disability insurance

Life insurance

Discounted apartment

Job summary

Shea Properties is seeking a Property Administrator to support the on-site team for Shea Apartment Communities, handling financial, personnel, customer service and owner issues with professionalism and discretion. The position is based in Aliso Viejo, California.

Ideal candidates will have effective communication, strong customer service and time-management skills, plus two years of college and 1–2 years of administrative experience; property management experience is a plus.

Qualifications

• Two years college required.
• 1-2 years administrative experience.
• Property management experience preferred.

Responsibilities

• Professional and skilled communications with residents, site employees and other Shea Divisions to assure coordination.
• Receive resident calls and maintain resident call data base; facilitate communication and follow-up as requested by Regional Managers.
• Assist VP’s and Regional Team with calendaring, proofing reports, report preparation and collection, filing, organizing meetings and special events, travel arrangements, expense reports, etc.
• Support regional accounting tasks – expedite invoices, acquire necessary signatures for approval, invoice coding, etc.
• Process and create badges for maintenance teams.
• Maintain and post property reports as required.
• Maintain SAC Master Calendar and other calendars as requested.
• Performs other duties as assigned.

Skills

Communication skills

Customer service

Time management

Organization

Calm under pressure

Education

Two years college

Tools

Microsoft Office (Word/Excel/Outlook)

Yardi

Job description

Shea Properties is seeking a Property Administrator to support the on-site team for Shea Apartment Communities, handling financial, personnel, customer service and owner issues with professionalism and discretion. The position is based in Aliso Viejo, California.

Ideal candidates will have effective communication, strong customer service and time-management skills, plus two years of college and 1–2 years of administrative experience; property management experience is a plus.