Property Administrator

CBRE; El Segundo (CA); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking a Property Administrator in El Segundo, CA to provide advanced customer service to tenants and vendors while supporting building operations for a client portfolio.

You will perform administrative tasks, manage files and leases, coordinate with vendors, prepare bills, and assist with monthly reports. Strong Microsoft Office skills and 3–4 years of related experience are required.

Qualifications

• High School Diploma or GED with 3-4 years of related experience.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Ability to evaluate and communicate complex content concisely and logically.

Responsibilities

• Assist management with administrative tasks: phones, tenant communication, expenses, meetings, filing.
• Maintain files including insurance certificates and leases, ensuring up-to-date compliance.
• Coordinate with technicians/vendors to track maintenance and status.
• Oversee lease administration tasks such as set up, changes, and reporting.
• Prepare tenant bills and process upon approval.
• Support monthly/quarterly management reporting.
• Input invoices for payment and manage purchase orders.
• Proactively solve typical and atypical issues in the role.

Skills

Customer service

Microsoft Office

Phone etiquette

Communication

Education

High School Diploma or GED

Tools

Excel

Outlook

Word

Job description

About The Role

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

The job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.


• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.


• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.


• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.


• Prepare tenant bills and submit upon approval.


• Help with preparations of monthly and quarterly management reports.


• Submit invoices for payment and purchase orders by inputting them into the accounting system.


• Forward original invoices to accounting for payment.


• Recognize and solve typical and atypical problems that can occur in own work area.


• Evaluate and choose solutions from established options.


• Impact team through the quality of the services or information provided.


• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You'll Need

• High School Diploma or GED with 3-4 years of job-related experience.


• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.


• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.


• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mentality.


• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values In Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the worlds largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Property Administrator position is $55,000 annually [or $26.44 per hour] and the maximum salary for the Property Administrator position is $62,000 annually [or $29.81 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

• 401(K)


• Dental insurance


• Health insurance


• Life insurance


• Vision insurance

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).