Property Administrator

Pop-Up Talent; Santa Clara (CA); On-site; USD 60,000 - 72,000; Full time

Job summary

A property management organization is seeking a full-time Administrative Assistant in Santa Clara, CA, to support Property Managers, maintain tenant relations, and handle various administrative tasks. The ideal candidate will have excellent communication, organization, and interpersonal skills. Physical requirements include the ability to lift up to 25 pounds and perform various office functions. The role emphasizes teamwork within a diverse environment, welcoming applicants from all backgrounds.

Responsibilities

• Assist Senior Property Manager and Property Managers in all facets.
• Maintain excellent tenant and client relations.
• Process and coordinate tenant requests for service.
• Manage accounts receivable and follow delinquency procedures.
• Ensure compliance with tenant and vendor insurance requirements.
• Perform administrative functions for Property Managers as requested.
• Assist in maintaining property management files efficiently.

Skills

Excellent communication

Organization

Interpersonal skills

Ability to multitask

Job description

This range is provided by Pop-Up Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$60,000.00/yr - $72,000.00/yr

Direct message the job poster from Pop-Up Talent

Responsibilities

• Assists the Senior Property Manager, Property Managers and Assistant Property Managers as well as the Property Management Department in all facets
• Acts as support to Property Managers as directed by them
• Maintain excellent tenant and client relations by responding to all requests in a timely, efficient, and courteous manner, with written follow-through as required
• Assist in processing and coordinating tenant requests for service. Follow through requests to completion, including scheduling vendor work and tenant notification
• Responsible for accounts receivable. Follow delinquency procedures, including contacting tenants on delinquencies, sending letters as required, and recommending assessment of late charges if required. Complete analysis of tenant accounts as necessary
• Responsible for maintaining the tenant and vendor insurance compliance program
• Assist with and perform general lease research as directed by the Property Manager
• Assist with follow-up of corrective items to tenants and vendors as directed by the Property Manager
• Continue an ongoing familiarity with all projects to assist the Property Manager
• Coordinate facets of the tenant move-in/-out process as directed, including power changeover, move-in package preparation, suite and directory signage ordering, gift ordering, and directory updates
• Perform administrative functions for Property Manager as requested, including typing of general correspondence, proposals, reports, and lease amendments
• Process incoming/outgoing daily mail for managers, copying, federal express package preparation, and drop off
• Assist in maintaining property management files in an orderly and efficient manner.
• Assist with the preparation of three-day notices, Notices of Non-Responsibility
• Assist in processing service contracts, collecting proposals and drafting the contract
• Phone coverage for the receptionist during breaks and lunch. (Will be placed on rotating schedule with other administrative support)
• Assist in departmental projects as required

Physical Requirements

• Ability to lift and carry up to 25 pounds
• Ability to stoop, crouch, bend, kneel, climb, and to reach with hands and arms
• Able to sit for extended periods of time
• Must be able to hear, talk, and see well enough to communicate with coworkers, tenants and vendors via phone, email, or in person
• Must have manual dexterity to type, file, and operate common office equipment, including phones, fax machines, copiers, computers, and printers

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative, Finance, and Accounting/Auditing

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.