Property Administrator

Transwestern; Los Angeles (CA); On-site; USD 28,413 - 40,467; Full time

Job summary

Transwestern seeks a Property Administrator in Woodland Hills, CA to assist the Property Manager in clerical and administrative tasks. Responsibilities include providing administrative support, lease administration, maintaining tenant relationships, and coordinating meetings and events.

This on-site role promotes strong relationships with clients, requiring strong communication skills and MS 365 proficiency. Pay is $25 per hour, and this position is not available for remote work.

Qualifications

• At least 0-2 years of clerical or administrative duties, real estate experience is a plus.
• Ability to handle multiple projects and changing priorities.
• Strong desire to succeed in an entrepreneurial environment.

Responsibilities

• Provide full administrative support including phone support.
• Schedule and coordinate meetings and events.
• Assist in lease administration activities.

Skills

Customer service orientation

Communication skills

MS 365 proficiency

Confidentiality

Education

High school diploma or GED

Tools

MS 365 Word

MS 365 Excel

MS 365 Outlook

Argus

MRI or Skyline

Job description

Position Summary

The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for assigned properties and projects. The role requires exhibiting legendary customer service when communicating with tenants, prospective tenants, owners, and vendors, while focusing on productivity and results.

Essential Job Functions

• Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist in lease administration activities including lease set up, administering lease changes, and generating reports.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates; maintain follow‑up system for expiration.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guests.
• Notify participants of meetings, their responsibilities, and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move‑in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Invoice tenant rebills (meter readings, HVAC, etc.).
• Maintain tenant contact, vendor contact list, and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Additional duties assigned by the Property Manager.

Position Requirements

• High school diploma or GED equivalent (college courses preferred).
• At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
• Intermediate to advanced proficiency in MS 365 Word, Excel, and Outlook.
• Argus or accounting software such as MRI or Skyline proficiency preferred.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Ability to handle multiple projects, changing priorities, and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Pay

Pay Rate: $25 per hour.

Work Shift

The role is a dynamic on‑site position located at the heart of the action. Remote or hybrid options are not available. Being on property allows building strong relationships with clients and tenants, responding in real time, and making a visible impact every day.

Location

Woodland Hills, CA.