Property Administrator

Rudin; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

A leading company in New York City is seeking a highly motivated Property Administrator to support the Property Manager and ensure smooth building operations. The role involves administrative tasks, tenant interaction, and compliance management, ideal for organized and detail-oriented individuals. The position offers a competitive salary and comprehensive benefits.

Benefits

Health and dental insurance

Vision insurance

401k

Pension

Housing discounts

Parking discounts

Wellness programs

Qualifications

• Administrative experience is a plus.
• Detail oriented and extremely organized.

Responsibilities

• Provide administrative support to the Property Manager(s).
• Process tenant requests/complaints and dispatch staff.
• Assist with monthly/quarterly reports and invoices.

Skills

Organization

Communication

Multitasking

Education

Highschool diploma/GED

Bachelor’s degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

The Company

Founded in 1925 by Samuel Rudin with an unwavering commitment to building New York City, Rudin is more than a real estate company—it’s a cornerstone of the city’s ever-evolving landscape. Led still by the visionary Rudin family, spanning four generations, we carry a deep connection to the character of our city and a passion for shaping its future. We don’t just develop buildings, we cultivate and enrich communities.

From iconic landmarks to cutting-edge developments, our name is synonymous with excellence and customer service, setting the standard for quality in office and residential real estate. What sets Rudin apart isn’t just what we build, but how we build it — with a persistent focus on sustainability, technology and forward-thinking design. More than creating spaces, we curate experiences that inspire, empower and endure.

Beyond the bricks and mortar, it is our people who truly define us. Our team embodies dedication to best-in-class service, inventive thinking and creative collaboration. As partners in progress, we work hand in hand with tenants, stakeholders and city leaders to create lasting value and opportunity for all. Rudin’s enduring legacy stands as a beacon of integrity and innovation, whose purpose is building a higher quality of life for all New Yorkers.

For more information on Rudin and its portfolio, visit www.rudin.com.

The Position

Rudin seeks to hire a highly motivated, dynamic individual to join the company as Property Administrator. This role will perform the administrative functions of the assigned building(s) and report to the Property Manager(s).

Responsibilities

• Provide administrative support to the Property Manager(s) including but not limited to clerical duties, phone support, generating reports, scheduling/coordinating meetings, filing and distribution of correspondence.
• Process tenant requests/complaints, dispatch Maintenance/Engineering staff accordingly
• Assist tenants with Building ID Cards and passes
• Assist contractors and tenants with insurance / COI compliance
• Monitor and maintain work order system and prepare monthly status reports
• Assist the Property Manager(s) with monthly/quarterly reports, invoices, building and policy compliance, lease administration, and annual budget preparation
• Maintaining filing system, including contracts, insurance certificates, tenant alteration, purchase records, code compliance files
• Assist the Property Manager(s) in the administration of the Building Emergency Action Plan

Requirements

• Administrative experience is a plus
• Highschool diploma/GED equivalent; bachelor’s degree is a plus
• Proficient in Microsoft Office Suite; Outlook, Word, Excel
• Strong organization and multitasking abilities
• Punctual and reliable, with excellent verbal and written communication skills
• Must use sound judgment, show discretion, and maintain confidentiality
• Detail oriented and extremely organized with an ability to multi-task
• Ability to work independently and show initiative
• Must be a team player with excellent interpersonal skills

Total Compensation

• The base salary range* for this position is $60,000 to $70,000 per year
• This position is eligible for a discretionary bonus
• We also offer excellent Benefits and Perks to our employees, including fill company paid health and dental, vision, 401k, pension, housing and parking discounts, and wellness programs.

All offered benefits are subject to the terms/conditions of the benefits plans.

*Salary may vary based on work experience, market conditions, and qualifications/training.

Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, age, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.