Property Administrator (CRE)

Cushman Wakefield Multifamily; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Property Administrator to join their dynamic Property Management Team. This role is pivotal in ensuring a high level of professionalism in property management, addressing tenant requests, and maintaining positive relationships with clients. The ideal candidate will excel in communication, organization, and multitasking, providing comprehensive administrative support. With opportunities for growth and development, this position offers a chance to contribute significantly to the team's success while enjoying a supportive work environment. If you are proactive and detail-oriented, this could be the perfect opportunity for you.

Benefits

Health insurance

Vision insurance

Dental insurance

Retirement benefits

Qualifications

• Proficiency in Microsoft Office Suite is essential.
• Customer service experience is a plus.

Responsibilities

• Provide full administrative support including phone support and typing reports.
• Assist in lease administration activities and maintain office supplies.
• Manage property maintenance work orders and prepare monthly reports.

Skills

Communication skills

Customer focus

Organization skills

Interpersonal skills

Initiative

Multi-tasking ability

Education

High school diploma/GED

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Job Title

Property Administrator (CRE)

Job Description Summary

Performs the administrative functions of the Property Management Team, assuring a high level of professionalism in property issues, including timely response to and resolution of tenant requests or concerns.

Essential Functions and Responsibilities

May be responsible for one or more of the following:

1. Provide full administrative support, including phone support, typing reports, filing, and correspondence distribution.
2. Schedule and coordinate meetings and special events.
3. Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
4. Prepare and coordinate bid proposals, service contracts, and invoices. Assist in bidding processes and ensure compliance with company policies.
5. Prepare and code invoices for approval.
6. Maintain office supplies and equipment.
7. Ensure accurate completion of contract and insurance certificate information in management software.
8. Track and file contracts and insurance certificates; monitor expiration dates.
9. Manage property maintenance work orders and prepare monthly reports.
10. Maintain purchase order system.
11. Organize lease and contract files and other documents.
12. Foster positive relationships with tenants and clients, tracking service calls as needed.
13. Assist with management reports and annual budget preparation.
14. Process staff hours, tenant invoices, expense reports, meter readings, and check requests.

Key Competencies

• Communication skills (oral and written)
• Customer focus
• Organization skills
• Interpersonal skills
• Initiative
• Multi-tasking ability

Education and Experience

• High school diploma/GED required; Bachelor’s degree preferred.
• Customer service experience is a plus.

Additional Qualifications

• Proficiency in Microsoft Office Suite.
• Ability to follow directions, interface professionally with decision-makers, and maintain confidentiality.

Work Environment

This role operates in a professional office setting, using standard office equipment such as computers, phones, photocopiers, and fax machines.

Physical Demands

Must be able to stand, walk, ascend/descend stairs, travel outdoors, and remain stationary for extended periods while operating office machinery.

EEO Statement

C&W provides equal employment opportunity without regard to race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or other protected characteristics. Discrimination is not tolerated.

Benefits and Compensation

Eligible employees can enroll in health, vision, dental, retirement, and other benefit programs. Compensation ranges from $31.25 per hour, depending on experience and location. The company adheres to all applicable wage laws.

Contact for Accommodations

If you require accommodations under ADAAA, contact the ADA line at 1-888-365-5406.