Property Administrator

Samuels & Associates; Massachusetts; On-site; USD 55,000 - 65,000; Full time

Job summary

Samuels & Associates in Boston is seeking a sharp, driven Property Administrator to support P12/Lyrik, a landmark mixed‑use development in Back Bay. You will be the operational heartbeat, coordinating admin tasks, document systems, and the day‑to‑day flow between tenants, contractors, and vendors.

The role emphasizes financial oversight (AP/AR, vendor setups, invoices, and monthly reporting) and ensuring contracts stay current. This office‑based position offers growth in a high‑visibility team.

Qualifications

• A Bachelor’s degree is preferred; a background in Real Estate, Business Administration, or a related field is a bonus.
• 1–3 years of hands‑on experience in property management, real estate operations, or a related administrative role.
• A communicator at heart who writes clearly, speaks confidently, and can translate complex instructions into action without missing a beat.
• A natural organizer who can juggle competing priorities in a fast‑paced environment.
• Comfortable and capable with property management software and the Microsoft Office Suite.
• A collaborative and proactive problem‑solver

Responsibilities

• Be the organizational backbone of the Property Management team by managing admin tasks, document systems, and filing structures that keep the property running like clockwork.
• Own the financial pulse: oversee AP/AR, process vendor setups and invoices, enforce budget compliance, coordinate monthly tenant work order billings, and support monthly financial reporting packages.
• Keep contracts and compliance airtight: administer vendor agreements, track renewals and expirations, and ensure all COI documentation stays current and company‑compliant.
• Serve as the go‑to connector for tenants, contractors, and vendors by fielding inquiries, scheduling work, dispatching personnel, and ensuring contractor insurance compliance at all times.
• Champion the tenant experience by managing the Work Order platform, guiding tenants through fit‑out, and maintaining the amenity space calendar.
• Lead weekly property walkthroughs and deliver timely daily and weekly reports to internal teams and third‑party partners.

Skills

Communication

Organization

Problem Solving

Team Collaboration

Education

Bachelor's degree

Tools

Property management software

Microsoft Office

Job description

Samuels Associates is looking for a sharp, driven Property Administrator ready to step into one of the most exciting real estate opportunities in Boston. This is not your average admin role!You will be at the operational heartbeat of P12/Lyrik, a landmark mixed‑use development that’s redefining Back Bay.

With a wide cast of stakeholders from global corporate tenants to boutique retailers, this role demands someone who can communicate with confidence, stay three steps ahead, and thrive in a dynamic, high‑visibility environment.As the face and backbone of day‑to‑day property operations, you will the connection between commercial and retail tenants, contractors, and vendors delivering a seamless, world‑class experience at every touchpoint.

P12/Lyrik is one of Boston’s most anticipated mixed‑use developments, perfectly positioned at the end cap of Newbury Street in the heart of Back Bay. This iconic property is home to the global and US headquarters of CarGurus and LEGO respectively, a flagship 399‑key citizenM hotel, and a vibrant multi‑level retail plaza — bridging the city’s most energetic retail and commercial corridors.

You Will:

• Be the organizational backbone of the Property Management team by managing admin tasks, document systems, and filing structures that keep the property running like clockwork.
• Own the financial pulse: oversee AP/AR, process vendor setups and invoices, enforce budget compliance, coordinate monthly tenant work order billings, and support monthly financial reporting packages.
• Keep contracts and compliance airtight: administer vendor agreements, track renewals and expirations, and ensure all COI documentation stays current and company‑compliant.
• Serve as the go‑to connector for tenants, contractors, and vendors by fielding inquiries, scheduling work, dispatching personnel, and ensuring contractor insurance compliance at all times.
• Champion the tenant experience by managing the Work Order platform, guiding tenants through fit‑out, and maintaining the amenity space calendar.
• Lead weekly property walkthroughs and deliver timely daily and weekly reports to internal teams and third‑party partners.

Skills and Qualifications:

• A Bachelor’s degree is preferred; a background in Real Estate, Business Administration, or a related field is a bonus.
• 1–3 years of hands‑on experience in property management, real estate operations, or a related administrative role.
• A communicator at heart who writes clearly, speaks confidently, and can translate complex instructions into action without missing a beat.
• A natural organizer who can juggle competing priorities in a fast‑paced environment.
• Comfortable and capable with property management software and the Microsoft Office Suite.
• A collaborative and proactive problem‑solver

Compensation

• Base Salary Range: $55,000-$65,000- commensurate with experience

Why apply for this role?

• Work at one of Boston’s most recognized and talked‑about addresses
• No two days are the same. The complexity and scale of P12/Lyrik means you’ll constantly be learning, problem‑solving, and growing.
• Build relationships with world‑class tenants including global Fortune 500 companies, a leading hospitality brand, and premier retailers.
• Be part of the collaborative, high‑performing team at Samuels & Associates
• Primarily office‑based, with regular boots‑on the ground property walkthroughs.
• Occasional standing, walking, and light physical activity.
• Ability to lift or carry up to 15 pounds when distributing materials and supplies.

About Samuels:

Samuels & Associates (S&A) is a Boston‑based real estate owner, developer, and property manager with a portfolio exceeding 5 million square feet spanning residential, office, retail, and hospitality. With another 3 million square feet actively in the pipeline, S&A isn’t just managing properties — we’re shaping the future of Greater Boston, one dynamic community at a time.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case‑by‑case basis.

S&A provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. S&A believes that diversity and inclusion among our teammates are critical to our success. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool and are committed to building a team that represents a variety of backgrounds, perspectives, and skills.