Property Administrator

CBRE; Irvine (CA); On-site; USD 57,000 - 69,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Paid holidays/vacation

Job summary

CBRE is seeking a Property Administrator in Irvine to provide advanced customer service to tenants and vendors. You will support management with scheduling, billing, reporting, and lease-related tasks, ensuring accuracy and compliance across documents and processes.

The role requires proficiency in Microsoft Office, strong math and organizational skills, and the ability to communicate complex information clearly. A high school diploma with relevant experience is required.

Qualifications

• Understanding of processes and concepts within the job function.
• Ability to communicate complex content concisely and logically.
• Proficient with Microsoft Office products and strong organizational skills.

Responsibilities

• Assist management with administrative tasks (phones, tenants, meetings, filing).
• Maintain files like insurance certificates and leases, ensuring up-to-date compliance.
• Coordinate with building technicians and vendors to track maintenance items.
• Oversee lease administration activities including lease abstracts, changes, and reporting.
• Prepare tenant bills and submit for approval.
• Assist in preparing monthly and quarterly management reports.
• Submit invoices and processing purchase orders in the accounting system.
• Direct invoices to accounting for payment and manage follow-ups.
• Identify problems in own area and propose established solutions.
• Follow standardized procedures with supervision and guidance.

Skills

Advanced math

Concise communication

Organizational skills

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You'll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
• Prepare tenant bills and submit upon approval.
• Help with preparations of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system.
• Forwards original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You'll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Property Administrator position is $63,000 annually [or $30.29 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. The application window is anticipated to close on 12/31/26 and may be extended as needed. We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affluent Dissemination Employer (Women/Minorities/Persons with Disabilities/US Veterans)