Property Administrator

Reliable Property Management; Florida; On-site; USD 36,000 - 52,000; Full time

Job summary

Reliable Property Management is seeking a Property Administrator to support day-to-day property operations on-site in Hialeah, FL. You will coordinate resident communications, schedule maintenance and repairs, and assist with vendor management to deliver responsive service.

You will process tenant applications, support screening procedures, and maintain records for leases, payments, and service requests. The role also covers basic budgeting and accounting tasks and supports renovation projects

Qualifications

• Knowledge of leases, tenant processes, and basic property operations.
• Strong communication and customer service skills for tenant inquiries and vendor coordination.
• Budgeting and basic financial literacy to assist with expense tracking and reporting.
• Proficiency with office software (email, spreadsheets, property management systems) and accurate data entry.
• Strong organizational and time-management abilities with attention to detail.

Responsibilities

• Coordinate resident communications and schedule maintenance and repairs.
• Assist with vendor management and renovation coordination.
• Process tenant applications and support screening procedures.
• Maintain accurate records for leases, payments, and service requests.
• Support basic budgeting and accounting tasks such as invoice tracking and expense reporting.

Skills

Property Management

Real Estate

Communication

Customer Service

Budgeting

Office Software

Data Entry

Time Management

Education

High School Diploma

Job description

Company Description

Reliable Property Management is dedicated to delivering exceptional service through comprehensive support such as accounting, tenant screening, maintenance, and renovation coordination. The organization is committed to maintaining high standards so clients can rely on consistent, professional property care. Its focus on quality and reliability reflects the belief that “excellence is our brand.” Team members are encouraged to uphold this mission in every client interaction and service provided. Joining Reliable Property Management means contributing to a culture of accountability, service, and continuous improvement.

Role Description

The Property Administrator is a full-time on-site role based in Hialeah, FL. This position is responsible for supporting day-to-day property operations, including coordinating resident communications, scheduling maintenance and repairs, and assisting with vendor management. The role involves processing tenant applications, supporting tenant screening procedures, and maintaining accurate records for leases, payments, and service requests. The Property Administrator will also help with basic budgeting and accounting tasks such as invoice tracking and expense reporting, and support renovation projects by coordinating timelines and communications. This role works closely with property managers and other team members to ensure responsive customer service and efficient property management.

Qualifications

• Candidates should possess skills in Property Management and Real Estate, including familiarity with leases, tenant processes, and basic property operations.
• Candidates should possess strong Communication and Customer Service skills to manage tenant inquiries, vendor coordination, and professional client interactions.
• Candidates should possess Budgeting skills and basic financial literacy to assist with expense tracking, invoicing, and reporting.
• Proficiency with office software (e.g., email, spreadsheets, property management systems) and accurate data entry skills.
• Strong organizational and time-management abilities, with attention to detail and follow-through.
• Ability to work effectively in a hybrid environment, collaborating in-office in Miami Lakes, FL and independently from home.
• Previous experience in property administration, real estate, or a related field is preferred but not strictly required.
• High school diploma or equivalent required; additional education in business, real estate, or a related discipline is an asset.