Property Administrator

Remedy Medical Properties; Columbia (MD); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Health benefits

401K

Parental leave

Tuition Reimbursement

Commuter benefits

Job summary

Remedy Medical Properties is seeking an organized, proactive professional to provide executive-level support to Ownership and Building Management. You will be the primary tenant liaison, manage contacts, and help coordinate service contracts while ensuring compliance with insurance requirements.

The role emphasizes detailed administrative work, vendor coordination, and support across healthcare property management tasks. A Bachelor’s degree and PM experience are preferred.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1+ years of Property Management experience.
• Prior real estate experience with healthcare exposure preferred.
• Excellent oral and written communication skills.
• Proficiency in Microsoft-based software.
• Solid organizational skills with ability to work efficiently and independently.
• Experience in a fast-paced environment managing multiple tasks and priorities.

Responsibilities

• Provide executive level support to Ownership, Building Management Team, and Building Staff.
• Serve as primary day-to-day contact for tenants; build relationships and update contact lists; welcome new tenants.
• Maintain emergency contacts and distribute building announcements.
• Respond to tenant requests and complaints promptly and appropriately.
• Provide work order system training to tenants and internal staff.
• Prepare monthly bill-back reports for tenant-specific work orders.
• Coordinate pricing, schedules and billing for tenant services and renovations.
• Interact with vendors on payment status and invoices.
• Collaborate with Property Managers to secure bids for annual services.
• Assist Building Engineers with permits, licenses and documentation; coordinate elevators and after-hours activity.
• Oversee Certificates of Insurance compliance for tenants, vendors and contractors.
• Prepare service agreements and liaise with vendors.
• Assist in contract management (janitorial, landscaping, etc.).
• Prepare incident reports for Property Manager review.
• Perform general admin tasks and maintain filed information.

Skills

Communication skills

Microsoft Office

Organizational skills

multitasking in fast-paced env

Independent work

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Remedy is an independent, full-service healthcare real estate company providing acquisition, development, leasing, management and strategy consulting services across the United States. Headquartered in Chicago, we are the largest private owner of healthcare properties in the country. Our national presence enables us to offer the right solutions in the right place. Our team is always thinking ahead. Real estate minds trained on where healthcare is going, with bright ideas on how to get our clients there. If you’re one of those bright minds, we’d like to meet you.

For additional information, please visit our websites at www.remedymed.com

Responsibilities

• Provide executive level support to Ownership, Building Management Team, and Building Staff
• Serve as the primary day-to-day contact for all tenants; create relationships with each contact and update contact lists as necessary; welcome new tenants to buildings
• Maintain emergency contacts for each building and distribute building announcements as required
• Respond courteously to tenant requests and complaints and respond accordingly
• Provide work order system training to tenants and internal staff as needed
• Prepare monthly bill-back report for tenant specific work orders
• Coordinate pricing, schedules and billing of tenant special service requests and renovations
• Interact with vendors on invoice payment status, incorrect invoices and lien waivers
• Work closely with Property Managers to secure bids for annual bids
• Assist Building Engineers in maintaining facility permits, licenses and documentationCoordinate, freight elevators and after-hours activity
• Oversee collection and enforcement of Certificate of Insurance policies related to tenants, vendors and contractors, in order to comply with outlined insurance requirements
• Prepare service agreements and serve as liaison with vendors on behalf of the Property Managers
• Assist in contract management (janitorial, landscaping, pest control, etc.) and maintain building contract summary spreadsheet.
• Prepare Incident Reports promptly for Property Manager to review
• Perform general administrative responsibilities such as filing; auditing, coding and submitting invoices; preparing and submitting expense reports; scanning; faxing; and preparing correspondence/transmittal letters, etc.
• Ensure that all Service Agreement, Licenses, Permits and related building information is saved in the shared files on a timely basis
• Arrange owner and tenant meetings (i.e., order food, prepare agenda, set up meeting room and all audio-visual equipment)
• Organize all tenant events including fire drills and life safety meetings
• Order, stock and maintain office supplies and stationery
• Perform additional responsibilities/tasks as requested

Qualifications

The ideal candidate must posses the following qualifications:

• Bachelor’s degree or equivalent experience/education required
• 1+ years of Property Management experience
• Prior real estate experience with exposure on the healthcare side preferred
• Excellent oral and written communication skills
• Proficiency in Microsoft based software
• Solid organizational skills with the ability to work efficiently and independently
• Prior employment history demonstrating the ability to work in a fast-paced, high-intensity environment while managing multiple tasks and priorities, and produce accurate results in a highly organized manner

$23 -30 hourly range, based on experience plus benefits and bonus.

Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.