Property Admin Specialist — Scheduling, Budgets & Reports

Cal; Enumclaw (WA); On-site; USD 3,031,000 - 3,168,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Job summary

Cal Am Properties Inc in the United States is seeking an Administrative Assistant to support managers, employees, and residents. Responsibilities include handling confidential information, preparing documents, coordinating meetings, and assisting in budget-related tasks.

The role offers an 8:00 am–5:00 pm, Monday–Friday schedule, with compensation of $22.00–$23.00 per hour and benefits such as Medical, Dental, Vision, Vacation/Sick, and 401K.

Qualifications

• Minimum Education High School
• Minimum Experience 1 2 Years
• Minimum Field of Expertise Secretarial or specialized clerical including some administrative experience
• Preferred Education Bachelor's Degree
• Preferred Experience 3 Years 1 year of property management experience
• Preferred Field of Expertise Combined secretarial and administrative experience in a business environment

Responsibilities

• Composes and produces business correspondence reports and related materials or guides the work of other staff who produce these materials
• Edits documents produced by others; Reviews and signs materials as authorized
• Ensures confidentiality and controls access to sensitive information such as staff personnel files
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures
• Serves as an internal resource to administrators or staff on departmental and company procedures
• Researches information as requested and relays official interpretations
• Performs administrative duties associated with scheduling and coordinating meetings
• Arranges with vendors for services prepares agendas gathers and organizes supporting information and oversees production and distribution of related materials
• Records and summarizes minutes for typing and distribution
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data
• Recommends report content and format to display findings most effectively
• Assists in budget preparation by gathering historical data in a limited area such as materials and supplies or salaries
• Tracks and monitors assigned budget expenditures and reports on variances
• Coordinates preparation development and production of major documents such as proposals and manuscripts
• Implements changes or enhancements to procedures to improve productivity efficiency and service
• Schedules assigns and prioritizes workloads by setting appropriate deadlines
• Monitors employee performance on a regular basis
• Ensures timely completion of units work
• Assist the manager in collection activities including but not limited to making phone calls and delivering door to door notices

Education

High School

Bachelor's Degree

Secretarial/administrative experience

Job description

Cal Am Properties Inc in the United States is seeking an Administrative Assistant to support managers, employees, and residents. Responsibilities include handling confidential information, preparing documents, coordinating meetings, and assisting in budget-related tasks.

The role offers an 8:00 am–5:00 pm, Monday–Friday schedule, with compensation of $22.00–$23.00 per hour and benefits such as Medical, Dental, Vision, Vacation/Sick, and 401K.