Property Administrative Assistant #128

cal-am; Fremont (CA); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation

Sick leave

401K

Job summary

Cal-Am Properties, Inc. is hiring an Administrative Assistant to support managers, employees, and residents. The role involves a variety of clerical tasks, scheduling, and preparing reports in a fast-paced community office environment.

The position offers an hourly compensation of $23.00–$25.00 with benefits including medical, dental, vision, vacation, sick leave, and 401K. We value teamwork and strive to deliver a high-quality resident experience.

Qualifications

• Minimum education: High School or equivalent.
• Minimum experience: 1–2 years in secretarial or clerical work.
• Preferred education: Bachelor's Degree.
• Preferred experience: 3 years in a related role.

Responsibilities

• Composes and produces business correspondence, reports, and related materials.
• Edits documents and reviews materials; signs materials as authorized.
• Maintains confidentiality and controls access to sensitive information.
• Responds to inquiries requiring knowledge of policies and procedures.
• Schedules and coordinates meetings; prepares agendas and materials.
• Gathers data for departmental reports and conducts preliminary analysis.
• Assists in budget preparation and monitors expenditures.
• Coordinates preparation and production of major documents such as proposals and manuscripts.

Education

High School

Bachelor's Degree (preferred)

Job description

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

ADMINISTRATIVE ASSISTANT

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities.

Compensation: $23.00 - $25.00 Hourly
Benefits: Medical, Dental, Vision, Vacation and Sick, 401K

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment