Property Admin & Marketing Assistant (Hybrid - Remote Fridays)

Macerich Company; Freehold (NJ); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Best-in-class benefits

Paid time off and holidays

401(k) match

Job summary

Macerich is seeking an Administrative Assistant to provide comprehensive administrative and marketing support to property management and mall operations. The role focuses on handling tenant and vendor databases, coordinating reports and lease documentation, supporting marketing initiatives, and assisting with event planning and communication.

The ideal candidate has 1–3 years of administrative experience, proficiency in Microsoft Office and Yardi, and a customer-focused mindset.

Qualifications

• 1-3 years of administrative experience with a high school diploma or equivalent
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time management, and attention to detail skills
• Excellent written and verbal communication with a customer service mindset
• Experience with property management software (e.g., Yardi) and basic marketing tools

Responsibilities

• Provide administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Maintain and update databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
• Prepare and process leasing and business development documents, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Generate reports and track data using Yardi and other systems to support property and business development teams.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.

Skills

Communication

Organization

Time management

Education

High school diploma

Tools

Yardi

Microsoft Office

Job description

Macerich is seeking an Administrative Assistant to provide comprehensive administrative and marketing support to property management and mall operations. The role focuses on handling tenant and vendor databases, coordinating reports and lease documentation, supporting marketing initiatives, and assisting with event planning and communication.

The ideal candidate has 1–3 years of administrative experience, proficiency in Microsoft Office and Yardi, and a customer-focused mindset.