Property Admin & Lease Support Specialist

Transwestern; Baltimore (MD); Hybrid; USD 65.000 - 69.000; Vollzeit

Zusammenfassung

Transwestern is seeking a Property Administrator in Baltimore, MD to work on-site with the Property Manager. The role focuses on clerical and administrative duties across leases, reports, invoicing and vendor coordination, delivering strong tenant service and operational support.

The position requires a high school diploma, 0-2 years of clerical experience, and proficiency in MS 365; experience with Argus, MRI, or Skyline is preferred.

Qualifikationen

• A high school diploma or GED equivalent (college courses preferred).
• 0-2 years of clerical, administrative duties (real estate experience is a plus).
• Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Argus, MRI or Skyline proficiency preferred.

Aufgaben

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guests.
• Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Invoice tenant rebills (meter readings, HVAC, etc.).
• Maintain tenant contact, vendor contact list, and insurance information.
• Promote and foster positive relationships with tenants and owners.

Kenntnisse

MS 365

Communication

Customer service

Confidentiality

Ausbildung

High school diploma or GED

Tools

Argus

MRI

Skyline

Jobbeschreibung

Transwestern is seeking a Property Administrator in Baltimore, MD to work on-site with the Property Manager. The role focuses on clerical and administrative duties across leases, reports, invoicing and vendor coordination, delivering strong tenant service and operational support.

The position requires a high school diploma, 0-2 years of clerical experience, and proficiency in MS 365; experience with Argus, MRI, or Skyline is preferred.