Property Admin & Lease Support Specialist

Transwestern; Baltimore, Northern (MD, KY); Hybrid; USD 65,000 - 69,000; Full time

Job summary

Transwestern is seeking a Property Administrator in Baltimore, MD to work on-site with the Property Manager. The role focuses on clerical and administrative duties across leases, reports, invoicing and vendor coordination, delivering strong tenant service and operational support.

The position requires a high school diploma, 0-2 years of clerical experience, and proficiency in MS 365; experience with Argus, MRI, or Skyline is preferred.

Qualifications

• A high school diploma or GED equivalent (college courses preferred).
• 0-2 years of clerical, administrative duties (real estate experience is a plus).
• Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Argus, MRI or Skyline proficiency preferred.

Responsibilities

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guests.
• Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Invoice tenant rebills (meter readings, HVAC, etc.).
• Maintain tenant contact, vendor contact list, and insurance information.
• Promote and foster positive relationships with tenants and owners.

Skills

MS 365

Communication

Customer service

Confidentiality

Education

High school diploma or GED

Tools

Argus

MRI

Skyline

Job description

Transwestern is seeking a Property Administrator in Baltimore, MD to work on-site with the Property Manager. The role focuses on clerical and administrative duties across leases, reports, invoicing and vendor coordination, delivering strong tenant service and operational support.

The position requires a high school diploma, 0-2 years of clerical experience, and proficiency in MS 365; experience with Argus, MRI, or Skyline is preferred.