Property Administrator - Leases, Reporting & Tenant Support

Transwestern; Baltimore (MD); On-site; USD 44,000 - 47,000; Full time

Job summary

Transwestern, a leading commercial real estate firm in Baltimore, seeks a Property Administrator to support the Property Manager with clerical tasks and tenant relations. You will handle calls, coordinate meetings, assist in lease administration, and prepare reports and budgets.

The role requires a high school diploma and 0–2 years of clerical experience, proficiency in MS 365, and strong communication skills. Office duties include file maintenance, invoicing, and coordinating vendor contacts.

Qualifications

• High school diploma or GED; college courses preferred.
• 0–2 years of clerical/administrative experience.
• Excellent written and oral communication skills.
• Ability to handle multiple tasks and confidential information.

Responsibilities

• Provide full administrative support including phone handling, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events; assist with lease administration and reporting.
• Prepare financial spreadsheets; order and maintain office supplies; process invoices.
• Greet tenants, prospective tenants, vendors and guests; maintain records and signage.
• Assist with monthly/quarterly management reports and annual budget preparation.

Skills

Customer service

Communication

Organization

Teamwork

Education

High School Diploma/GED

Tools

MS 365 Suite

Excel

Outlook

Argus

MRI

Skyline

Job description

Transwestern, a leading commercial real estate firm in Baltimore, seeks a Property Administrator to support the Property Manager with clerical tasks and tenant relations. You will handle calls, coordinate meetings, assist in lease administration, and prepare reports and budgets.

The role requires a high school diploma and 0–2 years of clerical experience, proficiency in MS 365, and strong communication skills. Office duties include file maintenance, invoicing, and coordinating vendor contacts.