Property Admin & Lease Support Specialist

Transwestern; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

Transwestern is seeking a Property Administrator in Chicago, IL, to support the Property Manager with clerical and administrative duties for assigned properties. The role emphasizes excellent customer service to tenants, owners, and vendors, while maintaining productivity and results.

Responsibilities include lease administration, reports, budgets, and contract coordination. The candidate should have strong MS 365 skills, basic real estate experience, and a proactive approach to workload

Qualifications

• High school diploma or GED; college courses preferred.
• 0–2 years clerical/administrative experience; real estate a plus.
• Proficient in MS 365 Word, Excel and Outlook.
• Confidentiality and strong communication skills required.
• Ability to handle multiple projects and heavy workload.

Responsibilities

• Provide full administrative support including phone handling, typing, reports and filing.
• Schedule and coordinate meetings and special events.
• Assist in lease administration and generate reports.
• Prepare bid proposals, service contracts and approved invoices.
• Maintain lease and property files; track HVAC contracts and insurance certificates.
• Assist with monthly/quarterly management reports and annual budgets.
• Transcribe contracts, leases and exhibits; prepare financial spreadsheets.
• Greet tenants, owners, vendors; maintain contacts and signage.
• Notify participants of meetings and changes; manage move-in packages.

Skills

Oral and written communication

Customer service orientation

Multitasking / time management

Confidentiality

Entrepreneurial mindset

Education

High school diploma or GED

College courses preferred

Tools

MS 365 Suite

Argus

MRI

Skyline

Job description

Transwestern is seeking a Property Administrator in Chicago, IL, to support the Property Manager with clerical and administrative duties for assigned properties. The role emphasizes excellent customer service to tenants, owners, and vendors, while maintaining productivity and results.

Responsibilities include lease administration, reports, budgets, and contract coordination. The candidate should have strong MS 365 skills, basic real estate experience, and a proactive approach to workload