On-Site Property Administrator & Tenant Relations

Transwestern; Irving (TX); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Transwestern is seeking a Property Administrator in Irving, TX to partner with the Property Manager and deliver exceptional administrative support for tenants, owners and vendors.

On-site duties include lease administration, reporting, budgeting support and daily office operations. The ideal candidate will have a high school diploma, 0–2 years of clerical experience and strong MS 365 skills.

Qualifications

• Requires a high school diploma or GED; college courses preferred.
• MS 365 Word, Excel and Outlook proficiency at an intermediate to advanced level.
• Experience in real estate admin or clerical work a plus.
• Strong customer service orientation and professional communication are essential.

Responsibilities

• Provide full administrative support including phone handling, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings and events as requested.
• Assist in lease administration activities including lease setup and changes, reporting.
• Prepare and coordinate bid proposals, service contracts and invoices.
• Maintain lease and property files; track HVAC contracts and insurance certificates.
• Prepare financial spreadsheets and assist monthly/quarterly reports and annual budgets.
• Transcribe contracts, leases, proposals, addendums, and related documents.
• Order office supplies and greet tenants, owners, vendors and guests.
• Maintain parking/building access records and tenant/vendor contact lists.
• Invoice tenant rebills and maintain follow-up with stakeholders.

Skills

MS 365 Word

Excel

Outlook

Customer service

Communication

Education

High School Diploma or GED

Tools

Argus

MRI

Skyline

Job description

Transwestern is seeking a Property Administrator in Irving, TX to partner with the Property Manager and deliver exceptional administrative support for tenants, owners and vendors.

On-site duties include lease administration, reporting, budgeting support and daily office operations. The ideal candidate will have a high school diploma, 0–2 years of clerical experience and strong MS 365 skills.