Property Admin & Compliance Assistant

5T Management; Chicago (IL); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Job summary

5T Management is seeking an Administrative Assistant to support the Property Manager and site team at CHA communities in Chicago. You will maintain records, handle correspondence, schedule appointments, and ensure audit-ready documentation while delivering excellent resident service.

The role requires organization, attention to detail, and the ability to thrive in a fast-paced, mission-driven environment. Competitive benefits are offered and confidentiality is essential.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• 1–2 years of administrative or office experience, preferably in property management or affordable housing.
• Experience in CHA, HUD, or affordable housing environments preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Yardi Voyager or similar property management software preferred.
• Strong written and verbal communication with high attention to detail.
• Ability to multitask, prioritize, and maintain composure in a fast-paced environment.
• Demonstrated reliability, professionalism, and discretion with sensitive information.

Responsibilities

• Welcome residents and visitors with professionalism and warmth; answer phones and greet walk-ins.
• Maintain resident files, lease documents, and compliance records in audit-ready state per CHA/HUD standards.
• Prepare and distribute notices, newsletters, and resident correspondence as directed by management.
• Schedule resident appointments for certifications, recertifications, lease signings, and events; manage staff calendars.
• Perform general office tasks: data entry, scanning, filing, copying, and supply ordering.
• Enter resident and property data into Yardi accurately and within required timeframes.
• Receive, log, and route resident maintenance requests; track open work orders and overdue items.
• Accept and log rent payments; issue receipts and maintain payment logs.
• Assist with CHA-required reports and documentation packages; track deadlines.

Skills

Communication skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Yardi Voyager

Job description

5T Management is seeking an Administrative Assistant to support the Property Manager and site team at CHA communities in Chicago. You will maintain records, handle correspondence, schedule appointments, and ensure audit-ready documentation while delivering excellent resident service.

The role requires organization, attention to detail, and the ability to thrive in a fast-paced, mission-driven environment. Competitive benefits are offered and confidentiality is essential.