Property Admin & AP Specialist (Contract-to-Hire)

Beacon Hill; Metuchen (NJ); On-site; USD 39,000 - 43,000; Part time

Job summary

Beacon Hill is seeking a Property Administrator with strong accounts payable experience to join a client in Metuchen, NJ. The role supports multiple commercial and industrial properties, providing administrative support and managing AP processes.

The ideal candidate will have experience coding and processing vendor invoices, strong proficiency in Excel, Word, and Outlook, and excellent communication and organizational skills to handle multiple priorities in a fast-paced environment.

Qualifications

• Accounts Payable processing experience required.
• Experience coding, reviewing, and processing vendor invoices.
• Proficient in Excel, Word, and Outlook.
• Excellent written and verbal communication.
• Strong organizational skills with ability to manage multiple priorities.
• Ability to handle confidential information.

Responsibilities

• Provide administrative support to Property Managers.
• Process, code, and track Accounts Payable invoices for manager approval.
• Assist with lease administration, tenant communications, insurance documentation, and reporting.
• Coordinate bid proposals, service contracts, and vendor documentation.
• Maintain purchase orders, contracts, lease files, and certificates of insurance.
• Monitor property maintenance work order systems and prepare status reports.
• Process tenant bill-backs, expense reports, check requests, and payroll/timekeeping documentation.
• Assist with monthly, quarterly, and annual reporting, including budget preparation activities.
• Schedule meetings, coordinate special events, and manage general office administrative functions.
• Maintain positive relationships with tenants, vendors, and internal stakeholders.

Skills

Accounts Payable

Vendor invoicing

Microsoft Excel

Microsoft Word

Microsoft Outlook

Communication skills

Organizational skills

Confidential information handling

Job description

Beacon Hill is seeking a Property Administrator with strong accounts payable experience to join a client in Metuchen, NJ. The role supports multiple commercial and industrial properties, providing administrative support and managing AP processes.

The ideal candidate will have experience coding and processing vendor invoices, strong proficiency in Excel, Word, and Outlook, and excellent communication and organizational skills to handle multiple priorities in a fast-paced environment.