AP Specialist & Office Admin - Trade Services

Torrey Holistics; Stoughton (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Vacation Time

Job summary

Beacon Mechanical Services seeks a detail-oriented Vendor Payables & Office Administration Coordinator to manage day-to-day accounts payable in a fast-paced, high-volume shop. You will code, review, and process invoices, matching them to POs and receipts, while reconciling statements and resolving discrepancies.

Strong organizational skills and cross-team collaboration are essential. The role supports vendor relationships, improves AP processes, and handles general office tasks to keep

Qualifications

• 3+ years of direct AP experience in a high-volume environment.
• Strong ability to code, approve, and process invoices accurately.
• Experience with multi-department, multi-entity expenses is a plus.

Responsibilities

• Manage day-to-day AP operations in a high-volume setting.
• Review, organize, code, and process vendor invoices with precision.
• Match invoices to POs, receipts, and approvals; identify discrepancies.
• Reconcile vendor statements and resolve missing invoices or credits.
• Maintain AP aging and ensure timely payments; prepare payment runs.

Skills

Vendor invoices

AP workflows

Reconciliations

Attention to detail

Tools

QuickBooks

NetSuite

ServiceTitan

Job description

Beacon Mechanical Services seeks a detail-oriented Vendor Payables & Office Administration Coordinator to manage day-to-day accounts payable in a fast-paced, high-volume shop. You will code, review, and process invoices, matching them to POs and receipts, while reconciling statements and resolving discrepancies.

Strong organizational skills and cross-team collaboration are essential. The role supports vendor relationships, improves AP processes, and handles general office tasks to keep