Projects & Operations Orchestrator

Kitchen Tune-Up Burlington, VT; South Burlington (VT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Training & development

401(k) matching

Health insurance

Paid time off

Job summary

Kitchen Tune-Up Burlington, VT is seeking a highly organized Project & Operations Coordinator to drive the flow from sold to completed. You’ll coordinate schedules with installers, vendors, and customers, manage the production calendar, and prepare packets and sign‑offs.

You’ll also track materials, verify deliveries, and keep project records updated in CRM. You’ll act as the central hub, ensuring timely deliveries, accurate changes, and smooth communication with customers and field teams

Qualifications

• Highly organized and proactive project & operations coordinator.
• Excellent communication with customers, vendors, and installers.

Responsibilities

• Build and manage project schedules with installers, subcontractors, vendors, and customers.
• Maintain and update the production calendar to keep all jobs on track.
• Prepare project packets, work orders, change orders, and customer sign‑off documents.
• Schedule templates, countertop installs, deliveries, inspections, and other project milestones.
• Coordinate permits and third‑party services when required.
• Track material lead times and proactively communicate delays or changes.
• Verify incoming deliveries for accuracy, quality, and damage.
• Order and coordinate replacement materials when needed.
• Manage inventory, local pickups, and warehouse organization.
• Maintain accurate project records in CRM.
• Track each project from sale → production → installation → completion.
• Coordinate punch lists, warranty work, and follow‑up tasks.
• Ensure projects are closed promptly and final payments are collected.
• Provide operational reporting and updates to the owner.

Skills

Project coordination

Vendor management

Scheduling

CRM administration

Clear communication

Tools

CRM

Job description

Kitchen Tune-Up Burlington, VT is seeking a highly organized Project & Operations Coordinator to drive the flow from sold to completed. You’ll coordinate schedules with installers, vendors, and customers, manage the production calendar, and prepare packets and sign‑offs.

You’ll also track materials, verify deliveries, and keep project records updated in CRM. You’ll act as the central hub, ensuring timely deliveries, accurate changes, and smooth communication with customers and field teams