Project Coordination Specialist: Contracts & Budget Support

Whitman,-Requardt-; Spry (PA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance and optional life

Flexible spending accounts for medical

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave benefits

Job summary

Whitman, Requardt & Associates, LLP in York, PA is seeking a Project Management Assistant to join our team. This full-time role supports our Pennsylvania, Florida, and National Practices by providing project and contract administration across the full lifecycle.

You will work with Project Managers, Contracts, Accounting, and other stakeholders to help projects stay financially healthy, contractually compliant, and efficiently managed, delivering accurate proposals, reports, and documentation.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field.
• 0–4 years of relevant experience.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently while collaborating effectively with diverse project teams.

Responsibilities

• Assist with the development and preparation of project price proposals and fee estimates.
• Support project setup and maintenance activities following contract award.
• Monitor project performance and financial data to assist Project Managers with project delivery.
• Assist with project budget tracking, forecasting, and budget reallocation.
• Review monthly invoicing packages for accuracy and completeness prior to client submission.
• Coordinate with Accounting and Project Managers to resolve invoicing and project financial issues.
• Assist with project closeout activities, including final invoicing and contract completion requirements.
• Draft subconsultant agreements utilizing WRA standard contract templates.
• Coordinate contract review and negotiation activities between WRA, subconsultants, and project teams.
• Track agreement status and maintain contract documentation from project initiation through execution.
• Maintain organized project and contract files in accordance with company procedures.
• Assist in monitoring contract requirements, key deliverables, and project documentation.
• Provide administrative and project coordination assistance to Project Managers as needed.
• Assist with project reporting, schedule updates, and status tracking.
• Coordinate project-related documentation and communications.
• Support special projects and operational initiatives as assigned.

Skills

Strong verbal communication

Written communication

Excellent organizational skills

Multi-tasking

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Excel

Word

Outlook

Teams

Job description

Whitman, Requardt & Associates, LLP in York, PA is seeking a Project Management Assistant to join our team. This full-time role supports our Pennsylvania, Florida, and National Practices by providing project and contract administration across the full lifecycle.

You will work with Project Managers, Contracts, Accounting, and other stakeholders to help projects stay financially healthy, contractually compliant, and efficiently managed, delivering accurate proposals, reports, and documentation.