Proposal Coordinator & Administrative Specialist

Whitman,-Requardt-; Spry (PA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Group Life Insurance

Disability Insurance

Flexible Spending Accounts

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP is seeking an Administrative Assistant/Proposal Coordinator for our York, PA office. You will support engineering and design teams, manage project files, prepare proposals and marketing materials, and coordinate travel and scheduling to help drive project success.

Ideal candidates will have 3+ years of related experience, strong communication, and proficiency in Adobe Creative Suite and Microsoft Office.

Qualifications

• High school degree or equivalent required; degree preferred in marketing/communications/English/journalism.
• Minimum of 3 years of experience in engineering/architecture/construction industry preferred.
• Proficient in Adobe Creative Suite and Microsoft Office.

Responsibilities

• Set up and maintain project files (electronic and hard copies).
• Schedule and book travel arrangements.
• Distribute incoming mail and prepare outgoing mail and packages.
• Field phone calls, receive, and direct visitors.
• Obtain necessary supplies, equipment, and reference materials for the York office.
• Research information.
• Compose and edit documents and presentations.
• Set up and maintain files.
• Assist in producing proposals and marketing materials and preparation for presentations.
• Prepare staff resumes, project descriptions, and marketing information.
• Work with graphics teams to create figures/graphics and digital collateral.
• Proofread and edit materials for readability and compliance.

Skills

Strong communication

Detail oriented

Time management

Team collaboration

Education

Bachelor's degree in Marketing, Communications, English, Journalism or related field

Tools

Adobe InDesign

Adobe Acrobat

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Whitman, Requardt & Associates, LLP is seeking an Administrative Assistant/Proposal Coordinator for our York, PA office. You will support engineering and design teams, manage project files, prepare proposals and marketing materials, and coordinate travel and scheduling to help drive project success.

Ideal candidates will have 3+ years of related experience, strong communication, and proficiency in Adobe Creative Suite and Microsoft Office.