PM Assistant: Budgets, Invoices & Contracts

Whitman,-Requardt-; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP (WRA) is seeking a Project Management Assistant to join our Cranberry Township team in PA. You will support project and contract administration across multiple practices, coordinating with project managers, accounting, and other stakeholders to ensure timely delivery and financial compliance.

Responsibilities include preparing proposals, tracking budgets, reviewing invoices, and maintaining contract documentation.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Project Management, or related field.
• 0-4 years of relevant experience.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Excellent organizational and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Assist with development and preparation of project price proposals and fee estimates.
• Support project setup and maintenance after contract award.
• Monitor project performance and financial data to aid Project Managers.
• Assist with project budget tracking, forecasting, and reallocation.
• Review monthly invoicing packages for accuracy prior to client submission.
• Coordinate with Accounting and Project Managers to resolve invoicing issues.
• Assist with project closeout activities including final invoicing.

Skills

MS Office proficiency

Organizational skills

Communication skills

Time management

Multitasking

Education

Bachelor's degree in Business Administration, Finance, Accounting, Project Management, or related field

Tools

Deltek Vision/Vantagepoint

Project accounting software

Job description

Whitman, Requardt & Associates, LLP (WRA) is seeking a Project Management Assistant to join our Cranberry Township team in PA. You will support project and contract administration across multiple practices, coordinating with project managers, accounting, and other stakeholders to ensure timely delivery and financial compliance.

Responsibilities include preparing proposals, tracking budgets, reviewing invoices, and maintaining contract documentation.