Projects & Construction Admin Pro

BORJA ENGINEERING & CONSTRUCTION, Inc; United States Virgin Islands; On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Paid time off

Job summary

BORJA ENGINEERING & CONSTRUCTION, Inc is seeking an Administrative Assistant in Long Beach, CA to provide comprehensive administrative, procurement, and budgetary support to the Maintenance Service’s Projects & Construction. You will work under a Manager to help track budgets, coordinate procurement, and maintain documentation for audits and project execution.

Responsibilities include KPI reporting, vendor communication, and maintaining all records related to purchasing and contracting.

Qualifications

• Minimum 2–3 years of administrative experience.
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Adobe Acrobat DC.
• Experience with Microsoft Teams or Google Meet is beneficial but not required.
• Ability to safeguard confidential information in compliance with regulations.
• Strong written and verbal communication skills.

Responsibilities

• Maintain and update budget spreadsheets; review pay applications for multi-year contracts.
• Gather and compile information for monthly KPIs and administrative reporting.
• Track all requiring Purchasing involvement.
• Communicate with vendors to request quotes; coordinate with maintenance teams to fulfill service requests.
• Manage records related to procurement, including maintaining folders for purchasing and contracting documentation.
• Track receipt of orders (furniture receiving reports) for items procured by the maintenance team.

Skills

Communication skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat DC

Microsoft Teams

Google Meet

Job description

BORJA ENGINEERING & CONSTRUCTION, Inc is seeking an Administrative Assistant in Long Beach, CA to provide comprehensive administrative, procurement, and budgetary support to the Maintenance Service’s Projects & Construction. You will work under a Manager to help track budgets, coordinate procurement, and maintain documentation for audits and project execution.

Responsibilities include KPI reporting, vendor communication, and maintaining all records related to purchasing and contracting.