Projects Assistant

Mid-Cumberland Community Action Agency; Gallatin (TN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

100% Employer-Paid Health Insurance

100% Employer-Paid Dental Insurance

100% Employer-Paid Life Insurance

Low-Cost Vision Insurance Available

5% Employer Contribution to Your 401(k

Paid Time Off and Paid Holidays

Professional Development Opportunities

Meaningful Work Serving Children and-F

Job summary

Mid-Cumberland Community Action Agency is seeking a Projects Assistant to support the daily operations of the Community Services Department in Gallatin, TN. You will handle documentation, recordkeeping, and assist with special projects and events, ensuring clear communication with clients, vendors, and staff.

The role emphasizes clerical duties, data preparation, and adherence to program standards while contributing to collaborative planning and training activities.

Qualifications

• High School Diploma required; Certification or AA preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Experience with recordkeeping and compliance is a plus.

Responsibilities

• Interact with clients, vendors, and visitors; answer calls and provide assistance as needed.
• Prepare documents and reports; create/modify memos using Microsoft Office and THO system.
• Assist planning and execution of special events and training programs.
• Attend meetings, trainings, and participate in relevant groups.
• Ensure compliance with MCCAA Policies, procedures, and licensing standards.
• Perform other duties as assigned by the supervisor.

Skills

Organizational skills

Communication

Multitasking

Microsoft Office

Recordkeeping

Customer service

Education

High School Diploma

Certification or AA degree

Tools

THO system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Projects Assistant

full time Clerical Gallatin, TN, US

Mission Statement

Mid-Cumberland Community Action Agency will act as a stepping stone to create stronger communities where families with low incomes have opportunities to connect, grow, and maintain dignity.

Summary

The Projects Assistant supports the daily operations of projects within the Community Services Department, ensuring effective communication and project execution. This position plays a vital role in assisting with documentation, recordkeeping, and the successful administration of special projects and events.

Exceptional Benefits Package

• 100% Employer-Paid Health Insurance
• 100% Employer-Paid Dental Insurance
• 100% Employer-Paid Life Insurance
• Low-Cost Vision Insurance Available
• 5% Employer Contribution to Your 401(k) After One Year of Service — No Employee Contribution Required
• Paid Time Off and Paid Holidays
• Professional Development Opportunities
• Meaningful Work Serving Children and Families

• Project Operations & Communication:
  • Interact with clients, vendors, and visitors.
  • Answer incoming calls and provide assistance as needed.
  • Prepare responses to routine inquiries.
  • Perform general clerical duties such as copying, faxing, and filing.
  • Conduct research, compile data, and prepare documents for management.
  • Create and modify documents (reports, memos, letters) using Microsoft Office and THO system.
• Documentation & Recordkeeping:
  • Assist with processing and reporting requirements utilizing various programs.
  • Ensure recordkeeping complies with state and federal regulations.
  • Maintain confidentiality regarding client, staff, and agency information.
• Event Planning & Special Projects:
  • Assist in planning and executing special events and training programs.
  • Contribute to special projects that assist with the administration and operation of the program.
• Meetings & Training:
  • Attend and participate in meetings, team meetings, workshops, and training conferences as assigned.
  • Participate in local, state, regional, and national groups as needed.
• Compliance & Standards:
  • Comply with MCCAA Policies and Procedures, Head Start Performance Standards, and applicable Early Childhood Standards, including DHS Licensing Standards, CACFP, TN Department of Health, and NAEYC Accreditation Standards.
• Additional Duties:
  • Perform other duties as assigned by the supervisor.

Education & Experience Qualifications

• Education:
  • High School Diploma required; Certification or AA preferred.

Preferred Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Additional Information

A combination of education, experience, and training that provides the required knowledge, skills, and abilities will be considered for the position.