Projects Administrator

MyNewTerm; York (York County); On-site; USD 32,000 - 42,000; Part time

Job summary

St Peter’s School is seeking a proactive Project Administrator to provide comprehensive administrative and project support to the Operations Executive and wider team. You will assist with planning, coordination, and timely delivery of projects, while maintaining confidential records and ensuring high standards of service to staff and visitors.

Responsibilities include diary management, handling queries, data entry, and covering for team members when needed.

Responsibilities

• Project & Administrative Support: Act as a Project Administrator, supporting the planning, coordination, and delivery of projects.
• Operational & Office Support: Provide administrative support to the Operations Executive, including diary management and correspondence handling.
• Team Support & Cover: Work collaboratively with colleagues to share workload across administrative and operations functions.
• General Office Duties: Ensure office and shared working spaces are kept organised, presentable, and well maintained.
• General: Comply with organisational policies including Health & Safety, data protection, equality and diversity.

Job description

About the Role

St Peter’s School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment by always complying with the school’s Child Protection and Safeguarding Policy and Procedures. The successful applicant will be required to undergo statutory pre-employment checks, including a Disclosure and Barring Service check.

Department: Operations

Responsible to: Operations Executive

Hours of work: 09:30am until 16:00 Monday - Thursday (with 30 minutes break each day). There is some flexibility around hours.

Overall purpose of the post:

To provide comprehensive administrative and project support to the Operations Executive and wider team, ensuring the efficient coordination and delivery of operational and project-based activities.

Key Responsibilities

Project & Administrative Support

Act as a Project Administrator, supporting the planning, coordination, and delivery of projects.

Assist in liaising with internal teams, contractors, and external stakeholders to ensure projects progress in line with timelines and objectives.

Maintain accurate project documentation, records, and trackers.

Support meetings, including scheduling, preparing documentation, and taking minutes where required.

Operational & Office Support

Provide administrative support to the Operations Executive, including diary management and correspondence handling.

Respond to queries (in person, by phone, and via email), ensuring timely and appropriate resolution or escalation.

Manage incoming and outgoing post and day-to-day communications.

Maintain accurate records and undertake data entry tasks as required.

Team Support & Cover

Work collaboratively with colleagues to share workload across administrative and operations functions.

Provide cover for team members during periods of absence where required.

General Office Duties

Ensure office and shared working spaces are kept organised, presentable, and well maintained.

Always provide a high standard of service to colleagues and visitors.

Maintain strict confidentiality in line with data protection requirements.

General Responsibilities

Comply with all organisational policies, including Health & Safety requirements, taking reasonable care for your own safety and that of others.

Uphold organisational values and contribute positively to the working environment and team culture.

Act with professionalism, integrity, and discretion at all times.

General

Health & Safety - You have a legal duty to take reasonable care of your own health and safety and that of others and you are expected to be familiar with, and adhere to, St Peter’s School’s Health and Safety policy.

School values - You have a duty to ensure your work, communication and approach conforms to the school’s core values and mission. You will need to be aware and comply with school rules, policies and procedures at all times including, but not limited to, those relating to safeguarding, conduct, equality and data protection.

St Peter's School strives to be diverse and inclusive. We encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the school. The school is committed to providing equal opportunity to all employees and pupils. This means that employees are treated fairly, irrespective of sexual orientation, ethnic origin, religion, disability, age, gender, marital status or other reason. The post holder is expected to always comply with the provisions set out in law and the St Peter's policies on equality and diversity.

The school is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit.

Note: This job description is not intended to be a comprehensive list of duties and responsibilities associated with the post. The post holder will be expected to comply with any reasonable request to undertake work of a similar level that is not specified in this job description.

This job description may be amended at any time.