Project Support Specialist

Talentify; Warrenton (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

J.F. Electric, Inc. is seeking a Project Assistant to support Project Managers from initiation to closeout, handling budgets, POs, permits, and closeout documents. Assist with coordinating materials, logging data, and maintaining project records to ensure smooth operations.

The role emphasizes strong organization, teamwork, and reliable communication with field staff, suppliers, and accounting. Proficiency in Excel, Word, and Outlook is valued; construction exposure is a plus.

Qualifications

• High school graduate or equivalent required; some college is beneficial.
• Must be flexible and capable of working in a team environment.
• Proficient in Excel, Word, and Outlook.
• Construction experience is preferred, but training can be given to the right person.
• Organizational skills and ability to adapt in a fast-paced environment.

Responsibilities

• Assist Project Managers with budgets, workforce, and materials.
• Enter and track Purchase Orders; maintain control logs.
• Process submittals, material releases, and submittal logs.
• Run Viewpoint reports as requested by PM.
• Approve Pvault invoices when PM is unavailable.
• Set up E-File folders and internal job setup forms.
• Maintain calendars and coordinate project kickoff/closeout meetings.
• Liaise with General Contractors, Suppliers, and Project Accountants.
• Prepare permit applications and coordinate service job setups with accounting.
• Handle phone interface, field paperwork, and meeting notes.
• Follow up on receivables and report to accounting.

Skills

Teamwork

Organizational skills

Adaptability

Education

High school diploma or equivalent

Some college

Tools

Excel

Word

Outlook

Job description

J.F. Electric, Inc. is seeking a Project Assistant to support Project Managers from initiation to closeout, handling budgets, POs, permits, and closeout documents. Assist with coordinating materials, logging data, and maintaining project records to ensure smooth operations.

The role emphasizes strong organization, teamwork, and reliable communication with field staff, suppliers, and accounting. Proficiency in Excel, Word, and Outlook is valued; construction exposure is a plus.