Project Operations Assistant

J.F. Electric, Incorporated.; Warrenton (MO); On-site; USD 32,000 - 48,000; Full time

Job summary

J.F. Electric, Incorporated. seeks a Project Assistant to support Project Managers from initiation to closeout, including budgeting, POs, permits, and closeout documents. You will help with submittals, material releases, and field communication while maintaining organized records.

The role emphasizes teamwork, Excel proficiency, and the ability to adapt in a fast-paced construction environment. Training may be provided for the right candidate in Missouri.

Qualifications

• High school graduate or equivalent required; some college is beneficial.
• Must be flexible and capable of working in a team environment.
• Proficient in Excel, Word, and Outlook.
• Construction experience is preferred, but training can be given to the right person.
• Organizational skills
• Ability to adapt and change in a fast-paced environment.

Responsibilities

• Assist Project Managers with budgets, POs, permits, and closeout documents.
• Enter POs in PVault, track material orders, and maintain logs.
• Assist with submittal requests, release of material, approvals, and maintaining submittal log.
• Run Viewpoint reports as requested (Contract Status, Cash Flow, Aging, etc.).
• Approve PVault invoices when PM is unavailable.
• Set up E-File folders and internal job setup (NPA) forms for accounting.
• Liaison between General Contractor, Supplier, and Project Accountant.
• Process close out documents for projects nearing completion (O&M, record drawings).
• Timesheet approval (backup when PM is out).
• Coordinate permits and submit permit applications.
• Coordinate/set up service jobs with accounting.
• Interface phone calls and file field paperwork to appropriate dept.
• Filing meeting notes and taking service calls for project setup.

Skills

Excel

Word

Outlook

Teamwork

Organizational

Adaptability

Construction

Education

High school diploma

Some college beneficial

Tools

PVault

Viewpoint

Job description

J.F. Electric, Incorporated. seeks a Project Assistant to support Project Managers from initiation to closeout, including budgeting, POs, permits, and closeout documents. You will help with submittals, material releases, and field communication while maintaining organized records.

The role emphasizes teamwork, Excel proficiency, and the ability to adapt in a fast-paced construction environment. Training may be provided for the right candidate in Missouri.