Assistant Project Manager

J.F. Electric, Incorporated.; Stillwater (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

J.F. Electric in Stillwater, OK is seeking an organized Project Coordination Assistant to support field and office teams. You will handle daily clerical tasks, assist with document control, prepare reports, and help keep project schedules on track.

The role emphasizes accuracy, teamwork, and initiative within a busy electrical contracting environment; prior construction admin experience is helpful, but training can be provided.

Qualifications

• High school diploma or equivalent.
• Completion of an Apprenticeship Program or four-year degree in Engineering or Construction Management preferred.
• Proficient in Excel, Word, and Outlook.
• Construction experience is preferred, but training can be given to the right person.
• Organizational skills and ability to adapt in a fast-paced environment.

Responsibilities

• Weekly Pricing Report for T&M extras; compile and present value to stakeholders.
• Enter and track Purchase Orders in pVault; maintain control logs.
• Assist with submittals, material releases, approvals, and log maintenance.
• Run Viewpoint reports as requested by PM (Contract Status, Cash Flow, Aging).
• Approve pVault invoices when PM is unavailable; support project accounting.
• Set up electronic folders and complete internal job setup forms (NPA).
• Liaise between General Contractor, Supplier, and Project Accountant.
• Process close-out documents (O&M, record drawings) and coordinate permits.
• Coordinate/setup service jobs with accounting; handle service calls with PMs.
• Maintain calendars, notes, and filing for field paperwork and meetings.

Skills

Excel

Word

Outlook

Education

Apprenticeship Program

Engineering or Construction Management degree

Tools

pVault

Viewpoint

Job description

About Our Company

J.F. Electric is an electrical contractor that's in the business of creating connections - providing engineering expertise, backed up by construction and installation know-how in a diverse range of service offerings - from utilities and commercial projects to industrial and telecommunications customers. Our smart solutions deliver value from pre-planning to long after the project is complete.

Duties and Responsbilities:

• Weekly Pricing Report for T&M extras. Statement of Charges - give value to the information received from the field.
• Purchase Orders - Enter PO in pVault, track material order, and maintain a control log.
• Assist with submittal requests, the release of materials, approval, and maintaining the submittal log.
• Run Viewpoint reports as requested from PM (Contract Status Report, Cash Flow, Aging, etc.)
• Approve pVault invoices when PM is not available.
• Setting up E-File folders
• Completing internal job setup (NPA) forms for accounting.
• Liaison between General Contractor, Supplier, and Project Accountant.
• Process close-out documents for projects coming to an end (O&M's, record drawings)
• Timesheet approval (backup, when PM is out of office)
• Coordination of permits. Submit permit applications
• Coordinate/set up service jobs with accounting
• Interface phone calls
• Filing and forwarding field paperwork to the appropriate dept.
• Filing job meeting notes
• Take service calls and assist Project Managers with setting up service appointments
• Statement of Charges - give value to the information received from the field.
• Follow up on open receivables and report back to accounting for the record.
• Coordinate Project Kickoff and Closeout Meetings
• In/Out board
• Maintain a shared calendar with the Project Manager.

• Cross-train in all facets of the C&I Division, preparing to fill in for anyone absent and grow in responsibility and scope over time.

The person in this role will uphold the culture of J.F. Electric, including relationship building with customers as well as general behavior on Utilitra or client premises or at J.F. Electric sponsored events.

Requirements/Qualifications:

• High school graduate or equivalent required.
• Completion of an Apprenticeship Program or four-year degree in Engineering or Construction Management preferred.
• Must be flexible and capable of working in a team environment.
• Proficient in Excel, Word, and Outlook.
• Construction experience is preferred, but training can be given to the right person.
• Organizational skills
• Ability to adapt and change in a fast-paced environment.

Applicants may be subject to pre-employment screening, including drug screening, reference checks, employment verifications, education verification, background screening, and skills assessments.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

The physical requirements may vary depending on the industry and the specific nature of the work environment. The person in this role should be capable of meeting the physical demands associated with the industry in which they operate.

Travel Requirements:

• This role does not require any travel.

At JF Electric, Inc. we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We believe that having a diverse workforce exposes us to a broad range of ways to understand and engage with the world, address challenges, and to deliver exceptional service.

J.F. Electric IS AN EQUAL OPPORTUNITY EMPLOYER. It is the policy of JF Electric and all affiliate entities that all applicants for employment shall be given fair and equal consideration, regardless of race, religion, color, gender, age, sexual orientation, disability, veteran status, or national origin, except that minimum age limits imposed by law are observed. If selected for