Project Support & Documentation Coordinator

Veolia North America, LLC; Alpharetta (GA); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Veolia North America, LLC is seeking a Project Support Coordinator in Alpharetta, GA to provide administrative and organizational support to management and project teams. You will coordinate preparation, maintenance, and distribution of project files, and ensure accurate document control throughout project lifecycles.

The role requires proficiency with Microsoft Office and Google Suite, prior experience in maintenance/construction environments, and strong communication and organizational skills

Formación

• High School Diploma/GED is required.
• Minimum five (5) years of experience in a similar position.
• Experience in a maintenance or construction environment.
• Experience in project or contract management (asset).
• Knowledge of electro-mechanics or building maintenance (asset).
• Basic understanding of blueprint reading (asset).
• Interpersonal, teamwork and customer service skills.
• Ability to deal with changing priorities and tight deadlines.

Responsabilidades

• Assist the work management staff in the preparation and development of various presentation documents, management, follow-up, etc.
• Maintain up-to-date project tracking charts.
• Prepare and follow up on contracts, purchase orders and change orders and transmit the necessary documents to the various stakeholders (professionals, subcontractors, clients, etc.)
• Participate in project follow-up (schedules, budgets, invoicing, etc.)
• Assist in the production and follow-up of action plans with the management staff.
• Prepare and assemble all documents required for the submission of bids from subcontractors and professionals.
• Request, prepare and send various contract documents and bids, and control the quality of contract documents.
• Participate in the preparation of quotations and subcontracts.
• Conduct site visits and inspections to oversee construction and implementation activities.
• Establish and maintain a filing system for project documents and ensure traceability.
• Maintain and manage all documentation, digital and paper, including technical documentation, drawings, manuals and business correspondence.
• Prepare and collect customer and supplier invoices.
• Compile data and produce graphs, tables and reports at various intervals.
• Plan and prepare various internal and external meetings and documentation.
• Create internal and external communication materials.
• Write meeting minutes.
• Perform quality control on files before sending them to the client.
• Perform all other related tasks.

Conocimientos

Interpersonal skills

Communication

Organization

Multitasking

Customer service

Teamwork

Adaptability

Blueprint reading

Electro-mechanics knowledge

Educación

High School Diploma/GED

Herramientas

Microsoft Office

Google Suite

Descripción del empleo

Veolia North America, LLC is seeking a Project Support Coordinator in Alpharetta, GA to provide administrative and organizational support to management and project teams. You will coordinate preparation, maintenance, and distribution of project files, and ensure accurate document control throughout project lifecycles.

The role requires proficiency with Microsoft Office and Google Suite, prior experience in maintenance/construction environments, and strong communication and organizational skills