Strategic Project Support & Contracts Lead

Veolia; Alpharetta (GA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k) plan

Tuition reimbursement

Paid time off

Job summary

Veolia in North America seeks a Project Support Coordinator to provide administrative and organizational support to management and project teams. You will coordinate the preparation, maintenance, and distribution of project documents, develop tracking charts, and manage contracts, purchase orders, and invoices.

The role requires proficiency with Microsoft Office and Google Suite, strong communication, and the ability to handle multiple files with confidentiality.

Qualifications

• High School Diploma/GED required.
• Minimum five (5) years of experience in a similar position.
• Experience in a maintenance or construction environment.
• Experience in project or contract management (asset).

Responsibilities

• Assist work management staff in preparing and developing presentation documents and follow-up.
• Maintain up-to-date project tracking charts and documents.
• Prepare and follow up on contracts, purchase orders and change orders; transmit documents to stakeholders.
• Participate in project follow-up (schedules, budgets, invoicing).
• Assist in production and follow-up of action plans with management staff.
• Prepare and collect documents for bids from subcontractors and professionals.
• Request, prepare and send contract documents and bids; ensure quality of documents.
• Participate in preparation of quotations and subcontracts.
• Conduct site visits and inspections to oversee construction activities.
• Maintain a filing system for project documents; ensure traceability.
• Manage all documentation including drawings, manuals, and correspondence.
• Prepare and collect customer and supplier invoices.
• Compile data and produce graphs, tables, and reports.
• Plan and prepare internal and external meetings and documentation.
• Create internal and external communication materials.
• Write meeting minutes.
• Perform quality control on files before sending to client.

Skills

Microsoft Office

Google Suite

Communication skills

Interpersonal skills

Teamwork

Customer service

Attention to detail

Multitasking

Education

High School Diploma/GED

Tools

N/A

Job description

Veolia in North America seeks a Project Support Coordinator to provide administrative and organizational support to management and project teams. You will coordinate the preparation, maintenance, and distribution of project documents, develop tracking charts, and manage contracts, purchase orders, and invoices.

The role requires proficiency with Microsoft Office and Google Suite, strong communication, and the ability to handle multiple files with confidentiality.