Project Operations & Documentation Specialist

Veolia North America, LLC; Alpharetta (GA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k) plan

Health, dental, vision insurance

Paid time off

Tuition reimbursement

Paid volunteering

Job summary

Veolia North America, LLC is seeking a Project Support Coordinator to provide administrative and organizational support to management and project teams. You will coordinate preparation, maintenance, and distribution of project files, and ensure document control and quality across contracts and bids.

Responsibilities include preparing contracts, tracking schedules and budgets, and coordinating meetings with partners.

Qualifications

• High School Diploma/GED is required.
• Minimum five (5) years of experience in a similar position.
• Experience in a maintenance or construction environment.
• Experience in project or contract management (asset).

Responsibilities

• Assist the work management staff in the preparation and development of various presentation documents, management, follow-up, etc.
• Maintain up-to-date project tracking charts.
• Prepare and follow up on contracts, purchase orders and change orders and transmit the necessary documents to the various stakeholders.
• Participate in project follow-up (schedules, budgets, invoicing, etc.).
• Assist in the production and follow-up of action plans with the management staff.
• Prepare and assemble all documents required for the submission of bids from subcontractors and professionals.
• Request, prepare and send various contract documents and bids, and control the quality of contract documents.
• Participate in the preparation of quotations and subcontracts.
• Conduct site visits and inspections to oversee construction and implementation activities.

Skills

Interpersonal skills

Communication

Time management

Teamwork

Confidentiality

Microsoft Office

Google Suite

Education

High School Diploma/GED

Tools

Microsoft Office

Google Suite

Job description

Veolia North America, LLC is seeking a Project Support Coordinator to provide administrative and organizational support to management and project teams. You will coordinate preparation, maintenance, and distribution of project files, and ensure document control and quality across contracts and bids.

Responsibilities include preparing contracts, tracking schedules and budgets, and coordinating meetings with partners.