Project Support Administrator Phoenix, Arizona

United Integrated Services Corp.; Phoenix, Northern (AZ, KY); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Comprehensive Benefits

Competitive Compensation

Career Growth

Meaningful Work

Collaborative Environment

Job summary

United Integrated Services (USA) is seeking a Project Support Administrator to join our team in North Phoenix.

The role focuses on implementing and maintaining Construction Coordination, Logistics, Shared Services and Progress procedures across active projects, providing admin support to the PM team, safety, and inspection processes.

Qualifications

• Bachelor’s degree in science, Engineering, or Construction Management is a plus.

Responsibilities

• Maintain accurate records of permits, work authorizations, scaffolding requests and other documents.
• Schedule and plan meetings; create a master schedule for the team.
• Take or distribute meeting minutes; prepare Excel/Word/PowerPoint presentations.
• Maintain daily log of job site occurrences.
• Assist with invoices, payment control, and administrative tasks.
• Coordinate with safety teams to ensure compliance with protocols.
• Support audits and document documentation.
• Identify process improvement opportunities in construction management workflows.
• Create and manage Smartsheet assets and related tools.
• Assist in compiling quotes from property owners.

Skills

Construction knowledge

Microsoft Office

Smartsheet

Document control

English communication

Time management

Team collaboration

Mandarin (preferred)

Education

High School Diploma/GED

Bachelor's degree in Science/Engineering/Construction Management (preferred)

Tools

Smartsheet

ACC Autodesk Construction Cloud

Viewpoint

Excel

Microsoft Office 365

Job description

At United Integrated Services (UIS), we build more than facilities—we build the infrastructure that enables technologies to shape the future. As a global engineering and construction company specializing in the semiconductor industry, UIS brings together talented people, technical expertise, and innovative solutions to deliver the most complex and critical projects in the industry.

Our U.S. team is helping build the next generation of advanced semiconductor manufacturing facilities, working alongside some of the world's leading technology companies. Our work requires precision, collaboration, accountability, and a commitment to doing things the right way—from the planning and engineering stages through construction and project completion.

As UIS continues to grow, we are building more than projects. We are building teams, developing careers, and creating opportunities for talented professionals to make a meaningful impact. If you are looking for an opportunity to work on challenging projects, grow your career, and be part of something bigger, we invite you to build the future with UIS.

WHAT WE OFFER

• Comprehensive Benefits – Medical, Dental, Vision, Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance provided at no cost to employees.
• Competitive Compensation – Competitive salaries and opportunities for performance-based incentives.
• Career Growth – Opportunities to develop your skills, take on new challenges, and grow with a rapidly expanding organization, supported by education reimbursement for eligible employees pursuing continued learning and professional development.
• Meaningful Work – The opportunity to contribute to some of the most advanced semiconductor construction projects in the country.
• Collaborative Environment – Work alongside experienced professionals across engineering, construction, project management, safety, procurement, and operations.

Summary:

United Integrated Services (USA) is seeking a Project Support Administrator to join our team!The Project Support Administrator will be responsible for implementing and maintaining Construction Coordination/ Logistic/ Shared Services/ Construction Progress procedures for ongoing construction projects, providing support to various stakeholders with project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the system/ Project management team where the need seems necessary.

** This is an onsite position located in North Phoenix ** Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Maintain accurate records of Facility work permits, work authorization, scaffolding requests and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
• Maintain daily log of job site occurrences.
• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Work with safety teams to ensure compliance with safety protocol and guidelines.
• Support internal and external quality audits and prepare necessary documentation.
• Identify areas for improvement in construction management processes and recommend solutions to enhance the overall quality of construction deliverables.
• Ability to create, maintain, manage and administer Smartsheet.
• Assist in compiling quotes from property owners.
• Assist the PM in implementing training courses for new hire employees.
• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School Diploma/GED.
• Applicants with a bachelor’s degree in science, Engineering, or Construction Management, or a related field is a plus.
• 2+ years of construction or administrative support experience is a plus.

Skills and Competencies:

• Strong knowledge of construction methods, shared services process, quality control standards and industry practices.
• Familiarity with project management systems, inspection procedures, and regulatory standards.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.
• Experience with Document control.
• Experience or familiarity in Smartsheet is a plus.
• Ability to learn and master Smartsheet/ACC/Viewpoint etc.
• Experience with ACC Autodesk Construction Cloud is a plus
• Excellent organizational and time management skills. Highly detail-oriented.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Excellent verbal and written communication skills in English.
• Ability to communicate in Mandarin, preferred.

Nice to have:

• Experience with commercial construction projects, particularly large-scale developments.
• Verbal communication skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands:

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.
• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.