Project Support Administrator New Phoenix, Arizona

United Integrated Services Corp.; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

United Integrated Services (USA) Corp. in Phoenix, AZ is seeking a Project Support Administrator to join our team onsite in North Phoenix. You will implement and maintain construction coordination, logistics, shared services, and progress procedures for ongoing projects, supporting the project management team.

Maintain document control, reports, and meetings; ensure safety, inspections, and audits are followed. Strong Excel and MS Office skills, with Smartsheet/ACC familiarity, are required.

Qualifications

• High School Diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.
• 2+ years of administrative support experience is a plus.
• Construction Industry experience.

Responsibilities

• Maintain accurate records of permits, work authorizations, laydown space requests, crane usage, scaffolding, and other docs.
• Schedule and plan meetings; create a master schedule for all team members.
• Take or distribute minutes; prepare Excel, Word, and PowerPoint presentations; create flow charts.
• Maintain daily log of job site occurrences.
• Assist leaders with invoices, payment control and related tasks.
• Work with safety teams to ensure compliance with protocols.
• Support audits and prepare necessary documentation.
• Identify areas for improvement in construction management processes; suggest solutions.
• Create, maintain, and manage Smartsheet; other responsibilities as assigned.

Skills

Strong Excel skills

Knowledge of construction methods

Familiarity with project management

Excellent organizational skills

Education

Bachelor’s degree in Business Admin or Construction Management

Tools

Microsoft Office Suite

Smartsheet

ACC Autodesk Construction Cloud

Viewpoint

Document control software

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary:

United Integrated Services (USA) is seeking a Project Support Administrator to join our team!The Project Support Administrator will be responsible for implementing and maintaining Construction Coordination/ Logistic/ Shared Services/ Construction Progress procedures for ongoing construction projects, providing support to various stakeholders with project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the system/ Project management team where the need seems necessary.

** This is an onsite position located in North Phoenix**

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Maintain accurate records of construction permits, work authorization, laydown space requests, crane request/ usage tracking, scaffolding requests and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
• Maintain daily log of job site occurrences.
• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Work with safety teams to ensure compliance with safety protocol and guidelines.
• Support internal and external quality audits and prepare necessary documentation.
• Identify areas for improvement in construction management processes and recommend solutions to enhance the overall quality of construction deliverables.
• Ability to create, maintain, manage and administer Smartsheet.
• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School Diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.
• 2+ years of administrative support experience is a plus.
• Constructions Industry experience.

Skills and Competencies:

• Knowledge of construction methods, shared services process, quality control standards and industry practices.
• Familiarity with project management systems, inspection procedures, and regulatory standards.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Strong Excel skills are a must.
• Experience with Document control.
• Experience or familiarity in Smartsheet is a plus.
• Ability to learn and master Smartsheet/ACC/Viewpoint etc.
• Experience with ACC Autodesk Construction Cloud is a plus
• Excellent organizational and time management skills. Highly detail-oriented